Job description

GENERAL ROLE;
The Accounts Assistant will provide support in the efficient operation of the accounts section
and maintenance of the integrity of the accounting records.
The main duties will include the processing of payments to creditors, reconciliation of debtors
and creditors control accounts and processing of income returns. Hours of work Mon, Tue, Wed 18.5hpw

JOB DUTIES;

In the absence of the Accounts Supervisor ensure that all appropriate procedures are carried out to ensure the continued effective operation of the accounts section.

Process invoices and carry out the accurate input to the computerised accounting system.

Match and process invoices/purchase orders for all council departments for payment in accordance with agreed procurement/payment procedures.

Performing checks on invoices, maintenance of payment registers to control appropriate non-order supplier payments, the accurate input of the transactions and preparing payments to suppliers by BAC's, cheques, direct debit and credit card.

Processing payments to creditors in accordance with agreed accounts procedures, including compliance with Sub Contractors' Legislation and contracts and the updating of appropriate Registers.

Ensure contractor and professional fee payments are made in accordance with relevant regulations and agreements or supporting documentation, officers in other departments to resolve issues delaying payments.

Review and check statements received from suppliers and investigate any irregularities.

Analysis of payments required for the relevant Council/committee meetings.

Contacting budget offices to raise orders on the computerised payment system, review outstanding purchase orders, liaise with budget officers regarding queries on orders and investigate any irregularities e.g. duplicate orders.

Responsible for processing debtor invoices through the computerised accounting system.

Prepare lodgements from section returns for secure cash collection and prepare input to the finance system.

Maintenance of Debtors Registers in respect of Council facilities/services invoiced by the accounts section.

Performance of monthly reconciliations of all the Council's Debtors' and Creditors Control Accounts. Implement credit control procedures in relation to council debt; including negotiation and maintenance of debtors payment plans, direct debit schemes, and receipt of telephone payments.

ESSENTIAL CRITERIA;

QUALS; 5 GCSEs (to include English and Maths) at Grades A - C or equivalent Consideration may be given to candidates who do not hold the above qualifications but who can demonstrate 5 years' experience as detailed below;

EXP; A minimum of 3 years relevant work experience in accruals accounting, in a computerised accounting environment, Experience in the use of Microsoft Excel.

KEY SKILLS; Organise and prioritise workload, Maintain a high degree of quality and accuracy, Excellent numerical and
analytical skills