Administrator (Scale 4) (Payroll)

Lisburn

Temporary

The Client: Local Public organisation based in Lisburn, serving residents.

The Role: The post holder will be responsible for providing an efficient, effective, and customer-focused administrative service:

• To process payments and income in an efficient, effective, accurate and timely manner and in compliance with legislation, financial instructions, scheme of delegation, policies, procedures, and best practice
• To assist as required in the preparation of internal and statutory returns to ensure compliance with legislation, financial instructions, scheme of delegation, policies, procedures, and best practice.
• To operate within the control framework in place within the department.
• To assist with end of month and end of year accounts procedures to support the preparation of the financial and management accounts and other statutory returns
• To assist the Senior Accounts Services Administrator to implement internal and external audit recommendations and assist as required with the provision of information to internal and external auditors
• To assist with the set up and transmission of BACS payments as required
• To liaise with other departments across the organisation to follow up outstanding invoices and resolve queries to ensure timely payment
• To assist with the preparation of reports to monitor relevant performance indicators in relation to the account's services team
• To maintain supplier records including up to date bank details in compliance with policies, procedures, and best practice
• To assist as required in the recording and reporting of fraud or potential fraud in line with policy to ensure compliance with the National Fraud Initiative
• To administer lodgements to the NIFRS bank account, including physical delivery to the bank
• To provide ad-hoc financial management information as required including extraction and calculation of figures and the creation of documents using software packages such as MS Excel or Access, etc
• To assist with the reconciliation of the bank balance including the monitoring of outstanding cheques and liaising with the bank regarding charges and ad hoc queries. Accounts Services Administrator 3 of 5 Date effective from
• To assist as required with information regarding Assembly questions and requests under the Freedom of Information Act
• To assist in the continual development of accounts payable processes, analysis and reporting mechanisms and control processes

Hours of work: 36.25 hours, Monday- Friday, 9.00am- 5.00pm.

Requirements:

• Possess a minimum of 5 GCSEs at 'A', 'B', or 'C' grades or equivalent (including English Language and Mathematics)
• Have a minimum of two years' experience working in an Accounts Office environment to include: a) processing payments and income; and b) working with a computerised accounts package
• Can demonstrate a) effective planning, organisation, prioritising skills and attention to detail and the ability to work individually or as a team member; b) effective communication skills (both oral and written) and the ability to provide timely and accurate information; c) a customer service orientation.
• Competent in the use of Windows and other Microsoft applications

Desirable

• Hold or be working towards a membership of an Accounting Body i.e. CCAB or AAT/ATI Accounts Services Administrator
• Experience of working in the public sector

In Return:

• Rates of pay £10.63 per hour

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