Job description

Admin Assistant (Band 3)

Maghaberry

Temporary

The Client: Local Public body based in Maghaberry, serving local residents.

The Role: The post-holder will provide a wide range of administrative tasks to support the effective and efficient provision of Healthcare within a Prison setting. They will work as an integral member of a team and be expected to use their own initiative:

• Liaise with various staff/departments to deliver effective administrative support.
• Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
• Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
• Processing, recording and collating information for statistical purposes.
• Administering waiting lists, processing internal and external referrals
• Scheduling appointments to ensure clinical capacity is utilised
• Booking patient movement requests, interpreters and other patient related services.
• Maintenance of medical records filing systems.
• Typing duties - reports, letters and meeting minutes as required.

• Assist with the training of new administrative staff as and when required.

• Participate in staff meetings.

• Provide cover to other administrative staff during periods of leave.

• General office duties such as photocopying, scanning, sorting post and faxing.

• To participate in the Appraisal Process and participate in agreed training and development initiatives when identified.

• Any other tasks or projects within the remit of the band.

Hours of work: 37.5 hours per week, Monday to Friday, 9am to 5pm

Requirements:

• 4 GCSE's Grades A-C to include English Language (or equivalent Qualification) plus 1year's Secretarial /admin /clerical experience OR NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial /admin /clerical experience OR 2 year's secretarial /admin /clerical experience.
• Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.
• Experience of using a computerised database and effective use of office admin systems such as diary management and filing systems
• Willingness to undergo an enhanced access NI check

In Return:

• Rates of pay £10.09 per hour
• Holiday entitlement

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