Location Belfast, County Antrim
Job type Temporary
Salary Up to £9.21 per hour
Published about 1 month ago
Start date ASAP
Contact Coragh McCashin
Job ref AD07G_1631790794

Job description


Temporary Administration required for a large public sector organisation based through the Belfast Trust.

Rate of Pay: 9.21

Location: Various Locations

Hours: Full time and Part Time

Duration: Temporary ongoing


The post holder will provide administrative & clerical support at ward level to a multidisciplinary team and work as an integral part of the ward team. Participate in general office duties in accordance with local Policies & Procedures, i.e. filing, faxing, and photocopying and data entry.

Main Duties/Responsibilities

  • Input & extract information from PAS, Patient Centre & Patient Journey ensuring that information on these systems is accurate & current.
  • Provide reports & information from electronic systems to assist medical/nursing staff with patient history & patient tracking.
  • Ensure all patients admitted to the wards have been registered & records received in the ward
  • Prepare patient records for ward rounds, file all investigations & relevant patient documentation
  • On discharge collect charts, file all paperwork & ensure timely preparation of documentation for coding department
  • E-mail the relevant department to highlight any ward reviews following discharge.
  • Deliver patient's records to the medical secretaries for further transcription
  • Contribute to the prompt answering of phone calls
  • Use IT Systems available to record and produce work of a consistently high standard.
  • Order transport for patients leaving the ward as appropriate
  • Liaise with client, staff and departments internal and external to the Trust ensuring the delivery of a full and efficient service.
  • Participate in annual review process to enhance Service Delivery & enhance own learning & development
  • Attend relevant training sessions as required for the job role
  • Deal with day to day queries as appropriate
  • Provide cover for colleagues
  • Undertake any other duties appropriate to the band that may be assigned from time to time
  • Arrange interpreters when appropriate
  • Order and maintain an adequate supply of stationery
  • Report any faults /incidents as appropriate.

General Responsibilities

Employees of the Trust will be required to promote and support the mission and vision of the service for which they are responsible and:

  • At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
  • Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
  • Comply with the Trust's No Smoking Policy.
  • Carry out their duties and responsibilities in compliance with health and safety policy and statutory regulations.
  • Adhere to equality and good relations duties throughout the course of their employment.
  • Ensure the ongoing confidence of the public in-service provision.
  • Maintain high standards of personal accountability.
  • Comply with the HPSS code of conduct.

Essential criteria

Minimum of 4 GCSEs, including English, at Grade C or above or equivalent


NVQ Level 2 in Administration


A minimum of one year's administrative clerical experience.


Organisational skills · IT skills including data input · Well-developed written and oral communication skills · Ability to work within a team · Flexibility in start/finish times to meet service requirements · Numeracy/literacy skills · Client focused and ability to use initiative


If you are interested and available for this position please upload your CV to the link or contact Coragh McCashin.

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.

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