Administration Assistant

Location Portadown, County Armagh
Job type Temporary
Salary Up to £10 per hour
Published about 1 month ago
Start date asap
Contact Kerry Hassett
Job ref PORINT_1631803725

Job description

General Tasks:

  • Event planning including the organisation of in-person and virtual workshops
  • Case study writing including script writing for video case studies
  • Sourcing exhibition and presentation opportunities
  • Seeking new companies to get involved in the Resource Matching Service
  • Maintaining relationships with our funders Invest Northern Ireland, members of the Resource Matching Service and councils
  • Creation of workshop reports, surveys and newsletters
  • Contribution to team meetings

Administrative Tasks:

  • Editing and reviewing reports (advisory visit reports and match reports) submitted by the practitioners
  • Preparation of monthly reports to Invest Northern Ireland's Energy and Resource Efficiency Manager.
  • Aiding the finance manager with managing post, timesheets and expenses
  • Scheduling company visits for the practitioners
  • Maintaining company records
  • Monitoring the office phone and passing on referrals to the practitioners
  • Monitoring the general enquiries email inbox

Marketing Tasks:

  • Social media management including creating content for LinkedIn, Facebook and Twitter
  • Promotion of the Resource Matching Service across the province through targeted email campaigns, factsheet creation and social media posting
  • Creation of articles for magazine features



  • Strong written and verbal communication skills
  • Good IT skills including in Microsoft Word and Excel
  • Enthusiasm for marketing


  • Experience in marketing
  • Experience in event planning
  • Experience in the environmental/sustainability sector
  • Knowledge of MailChimp and SurveyMonkey
  • Experience in using Zoom and Microsoft Teams


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