Band 3 Administrative Support
Band 3 Administrative Support will be responsible for a large public sector organisation based through the Belfast Trust.
Salary: £10.40 p/h
Location: Arches Wellbeing and Treatment Centres
Hours: 37.5 hours per week
Duration: 6m ongoing
JOB SUMMARY / MAIN PURPOSE:
The post holder will be required to provide an efficient and effective administrative support service to include word processing and diary management as required. The post holder will be the first point of contact for members of the public making enquiries by telephone. The post holder may be required to work flexibly over 7-day period and participate in an out of hour's roster
KEY DUTIES / RESPONSIBILITIES:
- Ordering of medical equipment, hospital beds, continence pads as requested using Trust IT systems.
- Undertake a range of admin support duties including, filing, making appointments, maintaining diaries, receiving, processing and distributing incoming mail.
- Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
- Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.
- Ensure that systems are in place to provide data returns, which support the provision of service reports.
- Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust's E-procurement system.
- Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:
- At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
- Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
- Adhere to the Trust's Clinical Governance framework designed to help staff continuously monitor and improve standards of care by focusing on activities for improving quality, identifying and managing risks and continuing professional development
- Ensure the ongoing confidence of the public in-service provision.
- Maintain high standards of personal accountability.
- Comply with the HPSS Code of Conduct.
- Ability to work flexibly as and when required in order to meet the needs of the service.
- Accept and allocate all referrals received in District Nursing Duty Desks for a multi-disciplinary team in a timely and effective manner.
- Inputting Referrals on to CAT/ Staff Diary system in a timely and effective manner
4 GCSE's at grade C or above to include English Language or equivalent qualification and one year's administrative experience.
NVQ Level II in Administration and one year's administrative experience.
A minimum of two year's administrative experience.
- Experience in the use of Microsoft office products, in particular word.
- Effective communication skills.
- Ability to work as part of a team.
- Ability to use own initiative.
- Good organisational skills with an ability to prioritise own workload.
- Flexibility to work in a changing environment
If you are interested and available for this position, please upload your CV to the link or contact Hollie McArthur. Hollie.Mcarthur@staffline.co.uk
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.