Location Galway, Republic of Ireland
Job type Permanent
Salary €21000 - €23000 per annum
Published 8 months ago
Start date ASAP
Contact Kate Skehan
Job ref KSADMIN01_1575283929

Job description

The Client

Grafton Recruitment is one of the largest recruitment companies in Europe and we have an exciting opportunity available for an Administrator to join the team in Galway. We would like to hear from you if you are driven and are interested in a fast paced environment.

The Role

Working as part of a team you will provide an efficient Client/Candidate-focussed Telephony/Reception service ensuring that callers and visitors are handled promptly, courteously, effectively and in line with Grafton's best practice standards.

Main Responsibilities and Duties

The successful candidate will provide sales and operation support and will have a wide range of duties including (but not exclusively);

  • Greeting clients and visitors to the Branch, and maintaining appropriate records
  • Arranging refreshments for clients, visitors as requested through the room booking diary
  • Screening candidates to ensure details are passed to correct consultant
  • Maintaining computerised and manual records and ensuring they are kept up to date, including entering data and undertaking searches on databases as required
  • Utilising the room booking diary to ensure all requests are entered in a timely manner
  • Setting up rooms for client meetings
  • Opening post and distributing incoming post and faxes promptly as
  • Franking outgoing mail
  • Taking and receiving items from DX (external courier service)
  • Liaising with suppliers, ordering, receipt and checking of incoming deliveries of stationery, office supplies
  • General administration, filing, faxing and photocopying

The above list is not exhaustive and other tasks within the scope of the post and capabilities of the post holder may be allocated from time to time.

Essential Criteria

5 Leaving Certs subjects at Grades A-C (or equivalent)

12 months experience in a busy Admin/Receptionist role,

To include:

  • Dealing with clients/customers face to face & on the phone
  • Experience of using MS Office to include Microsoft Word and Email

Communication Skills

Ability to communicate effectively using a variety of mediums to a wide range of audiences

Teamwork, be able to work as part of a team & are reliable and flexible

Customer Focus

Focuses on the customer and provides a high quality service that is tailored to meet their individual needs. Provide a high level of service to customers. Maintains contact with customers, works out what they need and responds to them.

Personal Responsibility

Takes personal responsibility for own actions

In return

25 days holiday plus bank holidays

Health Insurance

Working in a positive friendly environment where progression & learning is encouraged and nurtured

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