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B3 MEDICAL ADMIN ASSISTANT

Location Belfast, County Antrim
Sector
Job type Temporary
Salary Up to £10.09 per hour
Published about 2 months ago
Start date ASAP
Contact Kim Martin
Job ref BELSL_1630686772

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 3 Medical Administration Assistant

Rate of Pay: £11.20phr

Location: Wellington Park's Leaving Care and After Care Service.

Hours: 37.5hrs

Duration: Initially 3 months with possible extension

Job Summary:

The post holder will act as an Administrator to the Specialist Hospitals & Women's Health Medical Administration Team

Main Responsibilities:

  • Provide administrative support to the Medical Administration Officers and the Medical Workforce Modernisation Manager. word processing, data input, collating information, photocopying, filing etc.
  • Update and maintain databases as designated
  • Establish and maintain filing systems to meet administrative needs of the Department.
  • Process and distribute all incoming mail and prepare outgoing mail as required.
  • Deal with incoming telephone calls and handle queries as appropriate
  • Act as a reference point for all internal and external enquiries relating to the department and ensure necessary communication is maintained with the relevant departments within the service.
  • Participate in training appropriate to the duties of the post.
  • Provide administrative cover as required during the absence of other administrative staff.
  • Undertake any other duties as assigned by Medical Administration Co Ordinator / Medical Workforce & Planning Manager to ensure the needs of the department are met.

Qualifications:

4 GCSEs Grade C or above, to include English Language or equivalent qualifications, and 1 year's secretarial/ clerical experience OR NVQ Level 2 in Administration and 1 year's secretarial experience / clerical experience OR two years' secretarial / clerical experience and GCSE Grade C or above in English Language or equivalent qualification.

Highly proficient in the use of MS Office package, including Microsoft Word, Excel and PowerPoint.

Experience:

Experience of working with multidisciplinary teams

Skills & Abilities:

Demonstrate the ability to prioritise workloads and be flexible and adaptable when working in a changing environment

Effective communication skills

Demonstrate the ability to work as a member of a team and on own initiative

Ability to develop good working relationships with officers of various grade and professions

Knowledge:

Previous experience compiling and producing clear and accurate documents, working with databases and spreadsheets

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