Job description

Role: Band 2 Clerical Officer

Rate of Pay: £9.50 per hour

Location: Whiteabbey

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

• Undertake general clerical duties and provide clerical support

• Input and extract information from appropriate computer systems/keyboard duties

• Undertake Reception duties as required

• Photocopying and preparing documentation/papers for distribution/processing

• Open, sort and distribute mail

• Prepare files, undertake routine filing duties and maintain an efficient, up-to-date record keeping system

• Deal with telephone calls and process messages and queries as appropriate

• Liaise closely with other departments, deal with internal and external enquiries as appropriate

• Assist in the production of statistical information

• Monitor and order stationery and office supplies

• Operate automated office equipment as required

• Cash handling including petty cash and lodgements to the bank

• Type reports, memos, letters forms etc. from manuscript or digital dictation as required

• Maintain a high level of confidentiality of information in line with current legislation and policies within the Department

• Communicate effectively and provide a high standard of customer service on behalf of the Trust

Essential Criteria:

3 GCSEs (Grades A*-C) to include English or equivalent

OR

English GCSE (Grade A*-C) or equivalent

Plus

1 year's paid clerical experience in an office environment. This experience must include

• using the Microsoft Office suite of packages

Plus 5 of the following areas-

• word processing
• filing
• telephone duties
• photocopying
• data input
• data extract
• using spreadsheets

(Work based examples must be clearly outlined on the application form)

_________________________________

*In addition to the above, applicants must possess:

RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent.

(Holders of RSA/OCR examinations after September 1986 must have passed both Parts/Levels 1 & 2). This must be clearly identified on application form and certificates

OR

1 years' experience in the use of ICT. This should include the use of word-processing, spreadsheets and e-mail

* Essential for some posts but not all

MNASL

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Jamie Leetch will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.