Band 3 Admin Assistant

Lisanally House

Temporary

The Client: Local Public body based in Armagh, serving local residents.

The Role:

KEY DUTIES / RESPONSIBILITIES

• Liaise with Team Managers, Administration and members of the Public etc in matters pertaining to Social Services.
• Undertake routine administrative duties, including filing, making appointments, maintaining diaries, distributing incoming mail and personally dealing with routine items, receiving telephone calls and taking action in accordance with established regulations and procedures. Distribution of circulars and leaflets as required.
• Attend meetings at the request of the Team Manager, taking minutes, typing and distribution, for example, Child Protection Case Conferences, Looked After Children Reviews, Case Planning Meetings, Strategy Meetings etc.
• Compiling routine and non-routine letters for signature.
• Typing/Word Processing correspondence, reports and agendas.
• To maintain computerised records as appropriate.
• To record and prepare statistics, as required by the Trust.
• To prepare files for opening and closure
• To keep supplies of stationery and order when necessary.
• Processing forms for conferences and courses.
• Provide switchboard cover as and when required.
• Participate in the agreed system of staff appraisal and personal development within the Trust.
• To contribute to the maintenance and development of office policies, procedures, systems and practices.
• Liaise with all disciplines of staff within the Trust as appropriate.
• Undertake any other duties that may be assigned from time to time within the framework of the post.

Hours of work: Monday to Friday: 37.5 hours per week - 9am 5pm

Requirements:

• 4 GCSEs at Grade A-C including English Language and Maths or equivalent / higher qualification AND 1 years relevant administrative / clerical experience
• Minute taking experience essential

OR

• 2 years relevant administrative/clerical experience

In Return:

• Rates of pay £11.11 per hour
• Holiday entitlement

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