Band 3 Admin Assistant

Part-Time Band 3 Administrative Support required for a large public sector organisation based through the Belfast Trust.

Location: Musgrave Park Hospital

Pay Per Hour: £11.67

Part Time Hours

JOB SUMMARY/MAIN PURPOSE:

The post holders will be required to provide an efficient and effective administrative support service to include word processing and diary management as required to the Volunteer Services Team. The post holder may also be the first point of contact for members of the public making enquiries about the Volunteer Services both in person and by telephone.

MAIN DUTIES / RESPONSIBILITIES

• Undertake a range of Admin support duties including, making appointments, maintaining diaries, receiving, processing and distrusting incoming mail, personally dealing with routine items, provision of typing and admin support to the Volunteer Team.
• Co-ordinate and process a range of correspondence in accordance with procedures regarding the recruitment, selection and placement of volunteers, assisting with administration of relevant reference requests, POCVA checks and occupational health checks for prospective volunteers.
• Produce and maintain Volunteer files.
• Deal with incoming/outgoing mail and ensure that mail is distributed and redirected appropriately to relevant staff in a timely manner.
• Arrange and attend meetings, taking minutes, typing and distribution of same.
• Such other duties as appropriate.

ESSENTIAL CRITERIA

4 GCSE is at grade C or above to include English Language or equivalent qualification and one year's administrative/clerical experience

or

NVQ Level II in Administration and one year's administrative/clerical experience

or

A minimum of two year's administrative/clerical experience and GCSE in English Language at grade C or equivalent

RSA/OCR Stage 2 Typing/Word Processing ( Parts 1&2)

or

equivalent qualification or have six months word processing experience OR Minute taking experience

Experience in the use of Microsoft Office products including Word, Excel, PowerPoint or equivalent

#INDBELPS24

If you are interested and available for this position, please upload your CV to the link or contact Kelly Cunningham at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.