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Band 3 Administration Officer with Typing Duties

Location Antrim
Job type Temporary
Salary Up to £11.11 per hour
Published about 1 month ago
Start date Asap
Contact email Christine Thompson
Job ref J2578_1677751344

Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Admin Officer with typing duties required on a temporary basis based in Antrim

Role: Band 3 Admin Officer with typing duties

Rate of Pay: £11.11ph

Location: Antrim

Hours: 37.5hrs per week

Duration: Maternity Cover

Main duties/Responsibilities:

The post holders will provide a full and wide range of administrative and clerical support and typing duties within Learning Disability Department and within the Senior Nurse Management and Consultant Teams.

These Band 3 posts will include responsibility for scrutinising Mental Health Order Detention Forms, assisting with the organisation of Mental Health Review Tribunals and provide a secretarial and administrative service to Nursing and Social Work and Consultant Teams

Main Duties/Responsibilities

  • Word Processing and Audio Typing as required.
  • Open and distribute internal mail and actioning urgent mail.
  • To plan, co-ordinate and service meetings as required.
  • Processing daily sick leave for Nursing or Social Work staff and liaising with Ward Managers and/or Team leads and Senior Social Workers
  • Liaise on a daily basis with internal and external bodies to the Trust including patients and carers.
  • Maintaining relevant filing systems both electronic and manual.
  • Use and maintenance of IT systems including E-Procurement, HRPTS and paris/PAS.
  • To ensure that telephone calls are handled in a courteous / pleasant manner in line with Trust policies and Trust values and messages distributed appropriately.
  • Preparation of statistical information.
  • Maintaining staff personal files.
  • Office duties including photocopying, ordering stock and reporting faults.
  • Collating and distribution of ward rotas, weekly and when required.
  • Preparation of project work reports, training and acetate material.

Other Duties

  • Liaise with clients, staff, and departments internal and external to the Trust to ensure full and efficient service.
  • Develop, maintain and monitor IT systems to record and produce work of a consistently high standard as required.
  • Records management, maintain records both manual and computerised in an accurate and timely way and in accordance with local policy and procedure.
  • Maintain adequate supplies of stock / stationary as required.
  • Participate in cash handling duties as and when required.
  • Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.
  • Ensure that standards are maintained at all times in accordance with Freedom of Information and Data Protection Act.
  • Participate in quality assurance exercises.
  • To participate in the training and or mentor new staff on work procedures during induction and ongoing work until they are fully competent.
  • To meet as an administrative team regularly.
  • Deal with day-to-day queries as appropriate.
  • Provide cover for staff during periods of sick / annual leave and be flexible in meeting the needs of the service.
  • Deal with Medical Legal requests as per Trust policies and procedures.
  • Participate in all archiving activities as stipulated in the Trusts procedures.
  • Such other duties as appropriate to the service.

Essential Criteria:

  1. 4 GCSE is at grade C or above to include English Language or equivalent qualification and one year's administrative/clerical experience


    b. NVQ Level II in Administration and one year's administrative/clerical experience


    c. A minimum of two year's administrative/clerical experience and GCSE in English Language at grade C or equivalent

  1. RSA/OCR Stage 2 Typing/Word Processing ( Parts 1&2) or equivalent qualification, OR have six months word processing experience OR Minute taking experience

  1. Experience in the use of Microsoft Office products including Word, Excel, PowerPoint or equivalent

  1. Good communication skills

  1. Ability to work as part of a team

  1. The Flexibility to work in a changing environment.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.


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