Job description

Band 3 Administrative Assistant

Band 3 Administrative Assistant will be responsible for a large public sector organisation based through the Belfast Trust.

Salary: £10.40 p/h

Location: 12-22 Linenhall Street, Belfast

Hours: 37.5hpw

Duration: temporary

JOB SUMMARY / MAIN PURPOSE:

The post-holder will provide full secretarial and administrative support services, requiring a high degree of initiative and diplomacy, to Social Care staff within the Social Care and Children's Directorate.

KEY DUTIES / RESPONSIBILITIES:

• The efficient organisation and management of Officer's diaries. This will include the use of computerised diary software.
• To deal with the receipt and distribution of correspondence, reports, faxes, e-mail, dealing with sensitive correspondence.
• To maintain an efficient filing system and effective 'bring-forward' system. This will include compliance with electronic filing systems supported by the SPPG.
• Word processing and typing as required, including correspondence, the compilation of agendas, papers, and reports. This may include audio word-processing. Use of available graphics packages to produce presentations.
• Receive and deal with telephone communications as appropriate.
• Provide administrative support for projects as requested.
• Input and retrieval of data from manual and electronic systems.
• Assistance in the provision of statistical information as required.
• Organise meetings, conferences and workshops including preparation of papers, arranging venues, notifying attendees, attend meeting and take minutes. Follow-up action where necessary.
• Make appropriate travel and organisational arrangements as required.
• Maintaining a high level of confidentiality of information in line with current legislation.
• Working as a member of the administrative/secretarial team providing cover for colleagues as required.
• To support the SPPG in meeting its obligations under Risk Management by adhering to the control's assurance standards identified in the Risk Register.
• The candidate will be expected to be efficient in the use of Microsoft Office Packages, Microsoft Word, Excel and PowerPoint.
• The post holder will promote and support effective team working, fostering a culture of openness and transparency.
• The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the Organisations Your Right to Raise a Concern (Whistleblowing)' policy and their professional code of conduct, where applicable.
• Involve patents, clients, carers and the wider community where relevant, in developing, planning, delivering and evaluating our services in a meaningful and effective way, as part of the HSC ongoing commitment to Personal Public Involvement (PPI) and Co-Production

ESSENTIAL CRITERIA

• Five GCSE's (including GCSE English Language and GCSE Maths (Grades A - C)

OR

• equivalent qualification to demonstrate literacy and numeracy

OR

• Higher Qualification
• 18 Months relevant experience

AND

• One year's experience working with Microsoft Office to include Word, PowerPoint, Excel and Outlook.

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hollie McArthur. Hollie.Mcarthur@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.