Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Administrative Assistant is required on a temporary basis based in Ballymena

Role: Band 3 Administrative Assistant

Rate of Pay: £10.40 per hour

Location: Ballymena

Hours: 37.5hrs

Duration: Temporary

Main duties

• The efficient organisation and management of Officers' diaries. This will include the use of computerised diary software.

• To deal with the receipt and distribution of correspondence, reports, e-mail; dealing with sensitive correspondence.

• To maintain an efficient filing system and effective 'bring-forward' system. This will include compliance with Electronic filing systems supported by the PHA.

• Word processing and typing as required, including correspondence, the compilation of agendas, papers and reports. This may include audio word-processing. Use of available graphics packages to produce presentations.

• Receive and deal with telephone communications as appropriate.

• Provide administrative support for projects as requested.

• Input and retrieval of data from manual and electronic systems.

• Assistance in the provision of statistical information as required.

• Organise meetings, conferences and workshops including preparation of papers, arranging venues, notifying attendees, attend meeting and take minutes. Follow-up action where necessary.

• Make appropriate travel and organisational arrangements as required.

• Maintaining a high level of confidentiality of information in line with current legislation.

• Working as a member of the administrative/secretarial team providing cover for colleagues as required.

• To support the PHA in meeting its obligations under Risk Management by adhering to the controls assurance standards identified in the Risk Register.

• The candidate will be expected to be efficient in the use of Microsoft Office Packages, Microsoft Word, Excel and PowerPoint.

Essential Criteria:

1A. Five GCSE's (including GCSE English Language and GCSE Maths (Grades A - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification

AND

1B. 18 Months relevant experience

AND

1C. One year's experience working with Microsoft Office to include Word, PowerPoint, Excel and Outlook.

MNASL

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Jamie Leetch will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.