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Band 3 Administrative Assistant

Location Antrim
Job type Temporary
Salary Up to £10.40 per hour
Published 11 months ago
Start date ASAP
Contact email Jamie Leetch
Job ref BA31/10JL_1667212288

Job description

Role: Band 3 Administrative Officer

Rate of Pay: £10.40 per hour

Location: Antrim

Hours: 37.5hrs

Duration: Temporary

Main duties

  • Word Processing and Audio Typing as required.
  • Open and distribute internal mail and actioning urgent mail.
  • To plan, co-ordinate and service meetings as required.
  • Processing daily sick leave for Nursing or Social Work staff and liaising with Ward Managers and/or Team leads and Senior Social Workers
  • Liaise on a daily basis with internal and external bodies to the Trust including patients and carers.
  • Maintaining relevant filing systems both electronic and manual.
  • Use and maintenance of IT systems including E-Procurement, HRPTS and paris/PAS.
  • To ensure that telephone calls are handled in a courteous / pleasant manner in line with Trust policies and Trust values and messages distributed appropriately.
  • Preparation of statistical information.
  • Maintaining staff personal files.
  • Office duties including photocopying, ordering stock and reporting faults.
  • Collating and distribution of ward rotas, weekly and when required.
  • Preparation of project work reports, training and acetate material.

Essential Criteria:

  1. 4 GCSE is at grade C or above to include English Language or equivalent qualification and one year's administrative/clerical experience


    b. NVQ Level II in Administration and one year's administrative/clerical experience


    c. A minimum of two year's administrative/clerical experience and GCSE in English Language at grade C or equivalent

  1. RSA/OCR Stage 2 Typing/Word Processing ( Parts 1&2) or equivalent qualification, OR have six months word processing experience OR Minute taking experience


To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Jamie Leetch will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

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