Band 3 Adminstrator with Audio Typing

Location Belfast, County Antrim
Job type Temporary
Salary Up to £10.09 per hour
Published 22 days ago
Start date ASAP
Contact Kim Martin
Job ref BELSL08_1630417668

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 3 Administrator

Rate of Pay: £10.09phr

Location: QUB, Lennoxvale

Hours: 37.5hrs

Duration: January 2022 with possible extension

Job Summary:

To provide support to students/staff of the University. Carrying out fitness to practice and vaccinations.

The post-holder will be responsible for providing administration and clerical support to professional staff and assisting with the day to day management of the office to ensure a smooth running, high quality service.

The post holder will assist with audio typing of reports on a daily basis. Together with completing general admin duties; opening post/e-mails, answering telephone, checking people in for appointments, booking appointments, retrieving/filing charts

Key Results areas and Responsibilities:

  • Provide a high standard of admin and clerical support to the Occupational Health Department
  • Reception duties / answering telephone calls
  • Taking and passing on accurate and concise messages
  • Dealing with incoming and outgoing mail
  • Photocopying, scanning, filing, emailing
  • Organising appointments and reviews
  • Typing of letters and reports etc from clinical staff
  • Maintain, input and update computer system as required
  • Input and retrieve appropriate information from computerised systems
  • Maintain and update manual/computerised records as required
  • Maintain an up to date filing system
  • Maintain communication between clients and the Occupational Health Department
  • Collect and collate statistical information as required
  • Monitor and order stationery and supplies as required
  • Adhering to all Trust policies and procedures
  • Assisting in the training of other administration staff as appropriate to the post
  • Operate automated office equipment as required
  • Maintain a high level of confidentiality of information in line with current legislation and policies within the department
  • Communicate effectively and provide a high standard of customer service on behalf of the Trust
  • Take part in relevant training programmes
  • Provide cover as required for other clerical staff within the division during periods of absence or excess workload
  • Undertake any other duties within the department and within the grade which may be assigned from time to time
  • Through their actions ensure adherence to the Principles of Equality and Human Rights Legislation

Experience and Qualifications:

5 GCSE's to include English Language Grade A-C

Audio typing qualification or at least 6 months experience.

2 years admin experience.

Essential Criteria:

Audio Typing

Administrative experience

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