Band 3 Clinic Administrator

Location Belfast, County Antrim
Job type Temporary
Salary Up to £10.09 per hour
Published 8 days ago
Start date ASAP
Contact Kim Martin
Job ref BELSL_1631527618

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 3 Clinic Administrator

Rate of Pay: £10.09phr

Location: Maculoar Crumlin Road Belfast

Hours: 37.50hrs per week (Rota based 8am - 7pm Monday to Thursday & Saturdays)

Immediate Start

Job Summary:

The post-holder will be responsible for a range of duties including handling GP and patient

queries for all specialities to managing new booking systems such as partial booking.

Ensuring an adherence to agreed protocols in relation to appointment booking, call

handling and dealing with queries at Outpatient clinics

Main Duties and Responsibilities:

Responsible for ensuring that all new referral letters received in the appointments centre are registered appropriately and accurately and interpreters and ambulances are booked if required.

Monitoring and taking focused action on Primary Targeting Lists to ensure patients do not breach agreed waiting time targets.

Ensure partial booking process is adhered to in a consistent and robust manner delivering an equitable and efficient system for all patients

Processing and issuing Outpatient appointments using the Clinic Management facility on Patient Administration System (PAS), in line with the Integrated Elective Access Protocol (IEAP).

To make appointments appropriate to their urgency to ensure patients of the same clinical priority are seen in chronological order.

Responsible for maintaining & updating patient demographic details, adding/revising on written and electronic records as appropriate.

Data entry of ICD Diagnostic and OPCS Procedure codes from Outpatient Ophthalmology shortlist in adherence to Coding Departments National Standards.

Ensure all documentation is appropriate and up to date when patients attends the Hospital

Ensure clinic capacity is utilised to the optimum level through the close monitoring of all available clinic slots, taking appropriate action where possible in partnership with the clinic co-ordinator

Request and print letters, documents, labels and reports using various electronic systems i.e. Patient Centre; PAS, Other Hospital systems and databases for Outpatient Clinics, Validation etc.

Adhering to General Health and Safety policies and procedures including the transportation & storage of patient case notes.

To liaise with consultants, GP's, medical secretaries, nurse specialists and other departments and reception staff to make appointments.

To ensure that when adding patients to the waiting list all referral details are correct as this reflects the Outpatient waiting times.

Handle all telephone calls in a courteous and pleasant manner. Ensuring all patients are offered appropriate appointments in line with IEAP partial booking guidelines.

Any other duties which are commensurate with the grade of the post to meet changing circumstances

Experience and Qualifications:

5 GCSE's at Grade A-C to include English Language


NVQ Level II Administration and 1 years relevant experience


2 years relevant experience

Specialist Knowledge and Skills:

Willingness to adapt to new computerised technology and new working methods in a changing environment.

Personal Qualities and Social Skills:

Excellent communication skills

Ability to form good working relationships with all professions within the Trust.

The ability to deal tactfully and efficiently with patients and colleagues

Ability to use initiative.

Courteous manner.

Pleasant disposition.

Ability to establish rapport

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