Band 3 GP Specialty Training Administrator

Band 3 GP Specialty Training Administrator will be responsible for a large public sector organisation based through the Belfast Trust.

Salary: £11.11 p/h

Location: Beechill House, NIMDTA

Hours: 37.5hrs p/w

Duration: 6m ongoing

JOB SUMMARY / MAIN PURPOSE:

The post-holder will contribute to and support the effective operation of the administrative functions in the General Practice (GP) Department by contributing to the operational activities of the GP team. The post-holder will work primarily within the GP Specialty Training team providing administrative support in relation to key areas of work such as GP Recruitment and GP Trainee assessment processes. The post-holder will be expected to deal with a variety of queries from key stakeholders and provide appropriate advice. The post-holder will be expected to input information accurately into a variety of databases and keep electronic records up to date. The post-holder will support the GP Executive Officer and other members of the GP Team with key activities to ensure the effective and efficient delivery of administration in the department.

KEY DUTIES / RESPONSIBILITIES:

• To provide general secretarial support to the GP Training Coordinator and administration team in relation to GP Speciality Training.
• To produce information that is accurate, timely, relevant, and well-presented using various suitable software packages.
• Assisting with the co-ordination of education activities relevant to GP Specialty Training such as organisation of courses and preparation of materials. To assist with the organisation of events and courses for GP Trainees and Trainers.
• Assist the Executive Officers with the preparation, organisation and set-up of all activities undertaken by the GP Specialty Training team.
• To utilise the Microsoft Office system and assist with the accurate updating of GP databases and electronic records managed by the GP Department.
• Work on own initiative as well as part of the GP team. Taking minutes, organising IT equipment; and ensuring follow up actions are carried out.
• Ensure that a professional administrative service is always delivered. To deal with general incoming telephone calls and emails, responding or relaying messages as appropriate to ensure prompt action is taken.
• Work in collaboration with the GP Team, key stakeholders and colleagues to resolve queries and deliver administrative processes.
• Develop and maintain positive working relationships with colleagues and stakeholders using appropriate communication methods.
• Respond in a professional and prompt manner to queries and relay messages to team members as appropriate.

ESSENTIAL CRITERIA

Five GCSE's (including GCSE English Language and GCSE Maths, Grades A* - C)

OR equivalent qualification to demonstrate literacy and numeracy

OR Higher Qualification

OR 18 months relevant experience*

• Evidence of one year's experience working with Microsoft Office or similar.
• *Relevant experience is defined as working in a business environment undertaking administrative support.

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hollie McArthur. Hollie.Mcarthur@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.