Band 3 Higher Clerical Officer

Location Ballymoney, County Antrim
Job type Temporary
Salary Up to £10.40 per hour
Published about 1 month ago
Start date ASAP
Contact Leanne Garrett
Job ref BA27/05lg_1653664476

Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Higher Clerical Officer required on a temporary basis based in Ballymoney

Role: Band 3 Higher Clerical Officer

Rate of Pay: £10.40 per hour

Location: Ballymoney

Hours: 8 hours per week 9am to 1pm 2 days per week

Duration: Temporary

Main duties/Responsibilities:

  • Provide typing and clerical support including preparation of memos/letters, from written instructions to Senior Managers and answering telephone calls and forwarding messages.
  • Provide an efficient Estates Action Desk telephone operator service to Trust staff and service users.
  • Responsible for servicing meetings including arranging meetings, providing agenda, drafting Minutes and circulating on approval.
  • Developing and maintaining appropriate office systems and procedures to facilitate efficient workflow management, including filing, photocopying and maintaining records in a timely manner.
  • Create, maintain, and update information including preparing reports using Microsoft Office package. Provide end of year statistics for Senior Managers eg budget expenditure.
  • Set up, maintain, and monitor a diary 'Bring Forward' system
  • Maintain departmental stationery stock levels.
  • Responsible for distribution and return of keys for outbuildings and stores.
  • Maintain an electronic diary management system for Senior Management Team. Including resolution of any conflicting dates and appointments.
  • Organising travel arrangements associated with courses, conferences and seminars for Senior Management and Professional & Technical staff.
  • Processing of and distributing incoming and outgoing mail.
  • Providing and receiving confidential/sensitive reports and information for dissemination e.g. Trust Board papers, Business Cases and Grievances.
  • Assisting with the resolution of ad hoc queries, liaising with Chief Executive's office, Directors, Senior Management other Departments and outside bodies.
  • Manage and prioritise workload using own initiative. Have advanced keyboard skills, accuracy and speed.

Essential Criteria:

* (A) 5 GCSE's (Grades A-C) or



1 years clerical/secretarial/spreadsheet experience, including 6 months telephone help desk experience


(B) 2 years clerical/secretarial/spreadsheet experience including 6 months telephone help desk experience



To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Leanne Garrett will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

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