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Band 3 Higher Clerical Officer

Location Ballymena
Job type Temporary
Salary Up to £10.40 per hour
Published about 1 year ago
Start date ASAP
Contact email Jamie Leetch
Job ref BA03/081JL_1659542895

Job description

Band 3 Higher Clerical Officer is required on a temporary basis based in Ballymena

Role: Band 3 Higher Clerical Officer

Rate of Pay: £10.40 per hour

Location: Ballymena

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

·Responsible for ensuring that all new referrals received are registered appropriately and


·Monitor waiting list to ensure patients do not breach the agreed waiting time

·Ensure that the partial booking procedure is adhered to in a consistent manner

·To ensure that when adding patients to the waiting list that all referral details are correct as this reflects the outpatient waiting times

·To make appointments appropriately, ensuring patients with the same clinical priority are seen in chronological order, to issue appointment letters

·Ensuring that clinic capacity is utilised, taking action in partnership with the admin manager

·To liaise with professionals/GP's/other specialists when making appointments

·To ensure that telephone calls are handled in a courteous/pleasant manner, ensuring appointments are appropriately offered in line with IEAP (Integrated Elective Access Protocol).

·Ensure review appointments are made as per clinical specification

·Ensure that clinics are attended on system in a timely manner

·Booking of interpreters when required

·Booking of appointments in conjunction with consultant appointments

·Provide clinic lists in advance and ensure client files are prepared prior to their clinic appointment

·Make and receive telephone calls and take appropriate action

·Ensure all mail is distributed and re-directed as appropriate

·Maintain records both manual and computerised in an accurate and timely way in accordance with local policy and procedure

·Maintain adequate supplies of stock and stationary as required.

·Typing of reports, letters of which will contain medical/clinical terminology etc ensuring confidentiality is maintained at all times

Essential Criteria:

  • 4 GCSEs to include English (Grade A*- C) or equivalent AND 1 years' clerical/secretarial experience in an office environment.


  • GCSE English (Grade A*- C) or equivalent AND 2 years' clerical/secretarial experience in an office environment.


In addition to (a) or (b) applicants must possess a qualification in an IT/Keyboarding/Word Processing related subject AND have one years' working experience of using Microsoft Word, Excel and Outlook in an office environment.


To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Jamie Leetch will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

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