Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Higher Clerical Officer required on a temporary basis based in Antrim

Role: Band 3 Higher Clerical Officer

Rate of Pay: £11.11ph

Location: Antrim

Hours: 22.5hrs per week

Duration: Maternity Cover

Main duties/Responsibilities:

• Co-operate with all team members of the Occupational Health and Wellbeing Service's multi-disciplinary team in order to achieve the overall aim of the service
• Act as first point of contact for the department. Provide an efficient and courteous reception service
• Provide an efficient telephone service and process queries as appropriate
• Process referrals for triage and set up clinics
• Ensure clients are called in a timely manner for appointments
• Retrieval and preparation of OH files for clinics
• Type letters, memos, reports to a high standard from notes or digital dictation and ensure they are processed in the agreed timeframe
• Input and extract information from data management systems to update clinical activity
• Filing of laboratory results and correspondence within OH files
• Maintain an accurate filing system
• Process incoming and outgoing mail
• Photocopying and preparing documentation for Freedom of Information and Subject Access Requests
• Order and maintain an adequate supply of stationery/office supplies as required by the department
• Report faults to Estates, IT and Telecomms helpdesks
• Maintain and update spreadsheets and databases using the Microsoft Office suite
• Arrange meetings and issue relevant documentation as required
• Liaise with other departments as required
• Maintain strict confidentiality in connection with all aspects of the duties of the post
• Ensure adherence to departmental Standard Operating Procedures and Trust policies

Essential Criteria:

• 4 GCSEs to include English (Grade A*-C) or equivalent and 1 years clerical/secretarial experience in an office environment to include the use of computerised systems eg Microsoft Office

OR

• GCSE English Grade A*-C and 2 years clerical/ secretarial experience in an office environment to include the use of computerised systems eg Microsoft Office

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

MNASL