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BAND 3 PHARMACY ADMIN SUPPORT

Location Belfast, County Antrim
Sector
Job type Temporary
Salary Up to £10.09 per hour
Published 30 days ago
Start date ASAP
Contact Kim Martin
Job ref BELSL_1629214212

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 3 Pharmacy Admin Support

Rate of Pay: £10.09phr

Location: Belfast

Hours: 18.75hrs

Job Summary:

The post holder will be an integral part of the team, providing efficient and effective administrative support to the Pharmacy Service Manager.

Main Responsibilities:

  1. Responsibility for invoice queries, taking appropriate action and ensuring necessary follow up is undertaken to completion.
  1. Liaising with suppliers in relation to invoice queries, prices, credit notes, payments and statements.
  1. Verifying invoice prices and payments using the pharmacy computer system.
  1. Process invoices that require manual payments by finance and liaise with finance as and when required.
  1. Liaising with pharmacy goods inwards to resolve queries speedily and efficiently.
  1. To ensure suppliers are adhering to Regional Contracts and Schedules and where applicable current prices are available.
  1. To be responsible for requesting and clearing credit notes.
  1. To be responsible for producing and monitoring pharmacy reports and supplier statement, requesting and clearing of outstanding invoices. Also, filing documentation for future reference.
  1. Maintenance and archiving of records relating to invoices and credit notes.
  1. Work closely with pharmacy purchasing team to ensure appropriate request forms are completed for financial supplier codes for pharmacy suppliers. Ensuring forms are sent to the correct teams in finance and the pharmacy computer system is updated with the correct finance codes prior to receiving invoices.
  1. Responsibility for invoice queries, taking appropriate action and ensuring necessary follow up is undertaken to completion.
  1. with suppliers in relation to invoice queries, prices, credit notes, payments and statements.
  1. Verifying invoice prices and payments using the pharmacy computer system.
  1. Process invoices that require manual payments by finance and liaise with finance as and when required.
  1. Liaising with pharmacy goods inwards to resolve queries speedily and efficiently.
  1. To ensure suppliers are adhering to Regional Contracts and Schedules and where applicable current prices are available
  1. To be responsible for requesting and clearing credit notes.
  1. To be responsible for producing and monitoring pharmacy reports and supplier statement, requesting and clearing of outstanding invoices. Also, filing documentation for future reference.
  1. Maintenance and archiving of records relating to invoices and credit notes.
  1. Work closely with pharmacy purchasing team to ensure appropriate request forms are completed for financial supplier codes for pharmacy suppliers. Ensuring forms are sent to the correct teams in finance and the pharmacy computer system is updated with the correct finance codes prior to receiving invoices.

Essential Criteria:

4 GCSE's at grade C or above to include English Language and Maths or equivalent qualification and one year's administrative experience

Or

NVQ Level II in Administration and one year's administrative experience

Or

A minimum of two years administrative experience

Experience in the use of Microsoft office products.

Effective communication skills

Ability to work as part of a team

Ability to use own initiative.

Good organisational skills with an ability to prioritise own workload.

Flexibility to work in a changing environment

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