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Band 3 Team Secretary

Location Antrim, County Antrim
Sector
Job type Temporary
Salary Up to £10.4 per hour
Published about 1 month ago
Start date 19/05/2022
Contact Christine Thompson
Job ref BA19/05ct4_1652950489

Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Team Secretary required on a temporary basis based in Antrim

Role: Band 3 Team Secretary

Rate of Pay: £10.40ph

Location: Antrim

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken.

Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).

Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.

Input and retrieve appropriate information from computerised systems.

Manage email account which will include the sending and retrieval of emails.

Maintain and update manual records as required, e.g. client and operational filing, absence rates, and mileage

Routine filing and maintaining an efficient filing system.

Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

Essential Criteria:

a) 4 GCSEs to include English Language (Grade A*-C) or equivalent AND 1 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages

OR

(b) 2 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages AND GCSE English Grade A*-C

*In addition to (a) or (b) applicants must possess:

OCR Text Processing (Business Professionals) Level 2 Award

OR

RSA Stage II Typing/Word Processing (both parts) or equivalent.

Holders of RSA/OCR examinations after September 1986 must have passed both Parts. Part qualifications are not acceptable. This must be clearly identified on application form.

OR

One year experience in the use of ICT. This should include the use of word-processing, spreadsheets and e mail.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate.

MNASL

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