Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Team Secretary Officer required on a temporary basis based in Glengormley

Role: Band 3 Team Secretary

Rate of Pay: £10.40 per hour

Location: Glengormley

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

• Provide secretarial services to a professional staff, including organising and maintaining diary/schedule to arrange appointments and meetings.
• Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required)
• Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation
• In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department
• Prioritising and carrying out word-processing duties to a high standard
• Open, sort and distribute all mail to the department.
• Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken
• Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate
• Input and retrieve appropriate information from computerised system
• Manage email account which will include the sending and retrieval of emails
• Maintain and update manual records as required, e.g. client and operational filing, absence rates, salaries and mileage

Essential Criteria:

(a) 4 GCSEs to include English (Grade A*-C) or equivalent and 1 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and 1 year's minute taking experience.

OR

(b) 2 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and GCSE English Grade A*- C and 1 year's minute taking experience.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

MNASL