Band 3 Team Secretary/ Assistant

Location Newtownabbey, County Antrim
Job type Temporary
Salary Up to £10.4 per hour
Published about 2 months ago
Start date ASAP
Contact Leanne Garrett
Job ref BA23/03lg5_1648049315

Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Team Secretary/ Assistant required on a temporary basis based in Glengormley

Role: Band 3 Team Secretary/ Assistant

Rate of Pay: £10.40 per hour

Location: Glengormley

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

· Provide secretarial services to a senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.

· Type reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.

· In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the team/department.

· Prioritising and carrying out word-processing duties to a high standard.

· Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).

· Assist with the Child Protection Invitations as/when required.

· Open, sort and distribute all mail to the department.

· Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken.

· Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.

· Input and retrieve appropriate information from computerised systems.

· Manage email accounts which will include the sending and retrieval of emails.

· Maintain and update manual records as required.

· Routine filing and maintaining an efficient filing system.

· Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

· Maintain petty cash within the team if required.

· Cash handling including petty cash and lodgments to the bank.

· Provide cover as required for other clerical staff within the directorate during periods of absence or excess workload.

· Collecting and collating statistical information as required in line with targets and PfAs.

· Develop, maintain and update spreadsheets and databases using the Microsoft Office suite.

Essential Criteria:

*(a) 4 GCSEs to include English (Grade A*-C) or equivalent AND 1 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and experience in minute taking.


*(b) GCSE English Grade A*-C AND

2 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages AND

*In addition to (a) or (b) applicants must possess OCR Text Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/Word Processing (both parts) or equivalent. One year's experience of minute taking is required.


To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested, please upload your CV to the link provided, and Leanne Garrett will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

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