BAND 4 ADMINISTRATOR
Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.
Band 4 Sub Deanery Administrator
Rate of Pay: £11.20
Location: Belfast City Hospital
Hours: 37.5hrs per week Monday to Friday
The post-holder will be based at the Belfast City Hospital site, and will provide high quality administrative services to assist the Undergraduate Sub Deanery Manager, Undergraduate Clinical Sub Dean and the Education, Appraisal and Revalidation Manager in running the Undergraduate administrative office. In addition the post holder will provide support to senior medical staff within both the Sub Deanery structure for QUB and the Sub Deanery structure for UU. The post holder could also be asked to provide support and cover for colleagues of a similar grade dependant on service need/ priorities and on different Belfast Trust sites.
Assist the Sub Deanery Manager and Sub Deanery Co-ordinator in the day-today running of administrative services within Undergraduate Medical Education.
Co-ordinate, organise and attend meetings, training events, workshops and conferences as appropriate, which includes servicing a range of meetings and taking minutes.
Create individual student timetables for QUB Year 3 students when attached to the Belfast Trust for their longitudinal clerkships. Ensure timely publication of all teaching timetables and dissemination to clinical leads, clinical teachers, Sub Deanery Fellows (SDFs) and medical students.
Act as the main point of contact for dealing with day-to-day student and Clinical Teacher issues, enquiries and changes for all aspects of the clinical curriculum, ensuring timely notification of changes.
Collect and collate attendance registers for medical students, through appropriate information systems, monitoring student attendance and performance; follow up non-attendance and report any difficulties to appropriate staff as required.
Full job description available on request.
4 GCSEs at Grades A-C including English or English Language or equivalent / higher qualification AND 2 years administrative experience to include at least 6 months working with medical or dental staff, or within a medical / dental education or workforce role OR 3 years administrative experience to include at least 6 months working with medical or dental staff, or within a medical / dental education or workforce role
Skills & Abilities
Effective communication, planning, organisational, prioritising, time management, initiative, and team working skills.
Ability to work under pressure in a busy working environment, including meeting a range of priorities.
Ability to identify opportunities to improve working practices, and to identify problems and recommend appropriate solutions.
Ability to handle confidential and difficult
Previous experience of the creation and organisation of teaching timetables
Experience working with a range of information systems, including Microsoft Access
Experience in co-ordinating arrangements for events and experience of minute taking
Willingness to undertake additional training appropriate to role.
Please apply with an up to date CV demonstrating competency for the role to Kim.Martin@staffline.co.uk