Band 4 Litigation Officer

Location Belfast, County Antrim
Job type Temporary
Salary Up to £11.20 per hour
Published about 1 month ago
Start date ASAP
Contact Kim Martin
Job ref BELSL24a_1624530918

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 4 Litigation Officer
Rate of Pay: £11.20phr

Location: Musgrave Park Hospital

Hours: 37.5hrs per week

Duration: 09/07/2021

Job Summary:

The post holder will support Legal process by collating information and documentation regarding Professional Negligence, Employer's and Occupiers Liability claims brought against BHSCT and working together with the Trust's external legal services provider to ensure that an effective claims management process is maintained. The post holder will provide support for the Trust's Claims Review Group, to include preparation and timely issue of agenda and papers, production of minutes and progression of business.


  • Support the legal claims process in compliance with court process and through the application of Pre-Action Protocols for Clinical Negligence and Personal Injury litigation.
  • Ensure prompt acknowledgment of receipt of correspondence received from Plaintiff's solicitors and referral of same to the Trust's external legal services provider.
  • Open new claims folders in litigation department format and ensure that incoming mail is attached and actioned as appropriate.
  • Ensure that all Pleadings are processed within the strict time-limits imposed by the legal process.
  • Ensure that documents required for Discovery are provided promptly.
  • Collate such information as will assist the Trust's Legal Services Manager and Clinical Director (Clinical Negligence) in determining the validity of a given claim.
  • Obtain and release clinical records to the Trust's Legal Services provider as appropriate for Discovery and ensure availability of records as and when required for clinical purposes.
  • Seek information/documentation from appropriate staff within the Trust in relation to ongoing claims and verify content of same before referring onwards to the Trust's external legal services provider.
  • Ensure that all files in the post-holder's control are kept under regular review via "brought-forward" system, so that replies are received to all outstanding queries, information is forwarded to the Trust's external legal services provider in the shortest time possible and proactive measures are taken, in keeping with the Department's Escalation Policy, to obtain information when it is not forthcoming.
  • Act as point of contact in arranging interviews with Trust witnesses / consultations for Trust staff with external legal services providers - solicitors and barristers - when requested and also in relation to cases that are approaching hearing. This includes checking availability of witnesses for court hearings and pre-hearing consultations, notifying witnesses in writing of matters listed for hearing and ensuring attendance of witnesses at all appropriate times.
  • Ensure that details of court listings are recorded and updated in the Litigation Department Court calendar.
  • Deal with telephone calls and process various enquiries as required.
  • General filing and photocopying duties.

Experience / Qualifications:

HNC/HND or equivalent/higher qualification in an administrative related field AND GCSE English Language at grade A-C/4-9 AND 1 year's experience in a clerical/administrative role at Band 3

level or equivalent


5 GCSEs at grade A-C including English Language and Mathematics or equivalent/higher qualifications AND 3 years' experience in a clerical/administrative role at Band 3 level or equivalent Functional Skills ICT Level 2 or OCR Text Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/Word Processing (both parts) or equivalent. Holders of RSA/OCR examinations after September 1986 must have passed both parts. Part qualifications are not acceptable.


1 year's typing experience*, to include the typing of reports, formatting & circulation of correspondence, use of Microsoft packages (WORD, EXCEL etc) & general word processing.

*1 year's experience must have been in a Health and Social Care setting.

Knowledge Skills and Abilities:

Sound knowledge of Microsoft Office Suite packages.

Experience of arranging consultations and meetings - and of taking minutes at formal meetings.

Possess excellent organisational and administrative skills.

Possess effective communication and interpersonal skills.

Ability to work to deadlines to a high level of accuracy.

Ability to be flexible and adaptable to work in a changing environment.


Experience in using information management systems including Datix, Patient Administration System, i-Fit.

Experience in the administration of legal work

Knowledge of medical terminology.

Proven ability to exercise good judgement, initiative and discretion

Full Job Description and information available on request. Please submit CV to link to

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