Location Belfast, County Antrim
Job type Temporary
Salary Up to £11.20 per hour
Published 17 days ago
Start date ASAP
Contact Kim Martin
Job ref BELSL03_1622730838

Job description

Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

BELSL / Band 4 Medical Secretary

Rate of Pay: £11.20phr

Location: Mater Hospital

Hours: 37.5hrs per week Monday to Friday 9AM-5PM

Duration: 31/10/2021

Job Summary:

The post holder will provide a comprehensive secretarial and administrative service to Consultant Medical Staff or group of Medical Consultants, their teams and the Clinical team within an assigned Service Group. Applicants MUST have audio typing experience. Only


Provide a secretarial and administrative service to Consultant Medical Staff or group of Medical Consultants and their teams as required ensuring efficiency in patient care

Manage the Consultants/Team diary to ensure effective time management.

Act as a point of contact for all forms of communication between the Consultant, patients, relatives, all hospital staff, General Practitioners and their staff and outside agencies

Effectively deal with telephone calls from patients, relatives, hospital staff and General Practitioners and other individuals or organizations, taking messages, ensuring follow-up and resolving any problems as appropriate

Type and process clinic and discharge letters using audio dictation, and/or word processing methods as required, and ensure all follow up actions are completed in accordance with local policies and procedures

Deal with incoming and outgoing correspondence as required, providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery.

Maintain records both manual and computerised in an accurate and timely way and in accordance with local policies and procedures. Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.

Liaise with other departments as required both internally and externally to the Trust e.g. other Hospitals, General Practitioners.

Manage Waiting lists in line with standards and protocols.

Manage the tracking of patient records in accordance with local policies and procedures.

Participate in meeting and take appropriate action in line with service provision.

Record and process referrals on the appropriate IT system and undertake checks in line with service protocols and procedures.

Maintain and record information in relation to statutory procedures and notify appropriate Authority.

Qualifications & Experience:

RSA/OCR stage II Text processing part I and part II

4 GCSE's to include English language or equivalent and 2 years secretarial/administrative experience OR NVQ Level 2 in administration and 2 years secretarial/administrative experience

OR 3 years secretarial /administrative experience and GCSE Grade C or above or equivalent in English Language

OR AMSPAR and 2 years secretarial/admin experience

Audiotyping qualification or 1 years' experience


Previous experience with working in the Trust and using systems is advantageous.

Knowledge & Skills:

Effective planning and organisational skills with ability to plan own workload

Ability to work as part of a team and on own initiative

Experience compiling and producing clear and accurate documents, reports and letters.

Knowledge of Microsoft Office including Word, Access and PowerPoint.

Full Job Description and information available on request. Please submit CV to link to

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