Band 4 Medical Secretary

Based in Antrim

Temporary

£11.53ph

3 days per week

JOB SUMMARY:

The purpose of this job is to provide a high level degree of secretarial services to Consultant Medical staff and the team within the Northern Trust. The Postholder will be able to work on own initiative and to deadlines, prioritising any work with little or no supervision, with a substantial degree of accountability. The postholder will ensure appropriate communication with patients and outside organisations on behalf of the medical team.

KEY RESULT AREAS / MAIN RESPONSIBILITIES

• Be responsible for dealing with incoming correspondence via post, telephone, email and fax, along with general enquiries from patients, GP's, other hospitals, etc and redirect/action as appropriate. Urgent referrals / red flag referrals should be brought to the immediate attention of the Consultant

• To transcribe audio material for all patient related correspondence generated from outpatient clinics, in patient stay (including theatre lists and discharge summaries) and the resulting queries.

• To transcribe audio material for all non-patient related correspondence from Consultant and team.

• Locating of case notes within and outside the department, as required thereby supporting continuity of patient care.

• Ensure the accurate filing of correspondence and results.

• Compose correspondence on behalf of Consultant and medical staff relating to patient results, appointments, admissions and general advice.

• Compose correspondence in own name e.g. when following up telephone queries with patients, miscellaneous queries etc.
• Keep a day - to - day and admissions diary for Consultant providing appropriate reminders of schedule, either via electronic (email) system or paper, and take appropriate action on conflicting appointments.
• Minute taking as and when required

Essential Criteria:

1 years' clerical/secretarial experience to include experience in minute taking.

*(a) 5 GCSEs to include English and Mathematics (Grade A*-C) or equivalent and 3 years' clerical/ secretarial experience at Band 3 level or equivalent in an office environment to include the use of the Microsoft Office suite of packages.

OR

*(b) BTEC National Diploma in Business and Finance or equivalent and 2 years' clerical/secretarial experience at Band 3 level or equivalent in an office environment to include the use of the Microsoft Office suite of packages

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate

MNASL