Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.
BELSL / Band 4 Office Administrator
Rate of Pay: £11.20phr
To provide administrative support for a range of meetings and events as directed by Divisional Senior Management Team and Quality and Information Manager including scheduling meetings, agenda preparation, minute taking and compilation of action plans as required.
To provide efficient and effective diary management for Divisional Senior Management Team as instructed, including preparation of all pre meeting materials in a timely and accurate manner.
Ensure all correspondence received is acted upon promptly and effectively and that consistent standards are applied to ensure a high standard of work.
To maintain strict confidentiality of all work - related matters, including the security of all documentation and information.
Book venues, events, organise and minute meetings.
Preparation of reports, minutes, agendas and general correspondence, often of a confidential nature, involving use of IT packages, including Word, Excel, Outlook, Power Point, Access and Publisher.
To develop and maintain satisfactory electronic and hard copy filing systems and extract information as necessary, including maintaining the 'BF' (diary) systems.
To effectively communicate with stakeholders, clients, patients and other agencies in relation to general enquiries, patient - related issues and manage such response professionally and sensitively.
To undertake any other office admin duties as and when required.
Experience and Qualifications:
4 GCSEs Grade A-C including English Language and Maths or equivalent/higher qualification AND 2 years relevant administrative or secretarial experience OR HNC/HND or equivalent/higher qualification in an administrative or secretarial related field AND 1 years administrative or secretarial experience within a healthcare setting. OR A minimum of 3 years' administrative or secretarial experience
Experience of minute taking meetings
Highly proficient in the use of MS Office Package including Microsoft Word, Excel and PowerPoint