Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 4 Personal Assistant required on a temporary basis based in Antrim

Role: Band 4 Personal Assistant

Rate of Pay: £11.53 per hour

Location: Antrim

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

1. Responsible for the organisation and provision of administrative and secretarial support to the Co-Director and Community Treatment and Support Service Management , Learning Disability Services.

2. Establishment of office procedures and creation of a filing system for the team in line with records management requirements.

3. Taking appropriate action in relation to mail, telephone and other enquiries to the Co-Director and Community Treatment and Support Service Manager, Learning Disability Services, ensuring effective messaging and "bring forward" systems are in place and that any necessary follow-up actions are undertaken.

4. Service and provide support for a range of management meetings and events to include preparation and timely issue of agenda and papers, production of minutes and compilation of action plans as required.

5. Initiate and follow up any actions arising from meetings/events arranged by the Co-Director and Community Treatment and Support Service Manager, Learning Disability Services

6. Provide an efficient and effective diary management system for the Co-Director and Community Treatment and Support Service Manager Learning Disability Services including the arrangement of appointments and meetings and preparation of all pre-meeting documentation in a timely and accurate manner.

7. Assist in the collation and presentation of information and reports as required.

8. Drafting correspondence and reports on behalf of the Co-Director and Community Treatment and Support Service Manager, Learning Disability Services.

9. Communicate and maintain effective working relationships with all stakeholders, clients, patients and other agencies in an appropriate, professional and sensitive manner.

10. Provide administrative and secretarial cover and support to colleagues as required.

11. Maintain personal and professional skills through participation in annual performance reviews and be responsible for your own learning and development needs.

12. Participate in team meetings and suggest improvements to promote team effectiveness and service efficiency.

Essential Criteria:

HNC/HND or equivalent/higher qualification in an administration related field

and

1 year's experience in a secretarial/administration role*

OR

4 GCSEs at Grade A - C to include English Language or equivalent/higher qualifications

and

2 years' experience in a secretarial/ administrative role*

OR

3 years' experience in a secretarial/ administrative role*

MNASL

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Leanne Garrett will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.