Band 4 Personal Secretary

Location Belfast, County Antrim
Job type Temporary
Salary Up to £10.20 per hour
Published 11 months ago
Contact Kathryn Blair
Job ref HSC1067_1573127486

Job description

Role: Band 4 Personal Secretary with minute taking duties

Rate of Pay: £10.20

Location: Fairview House, Mater Hospital, Belfast

Hours: Around 20hrs- 9am-2:30pm

Duration: At least 3 months


To provide an effective, efficient and confidential administrative support to the Co-Director of Family & Child Care and the Management Team and support the delivery of Statutory Functions. This includes diary management, dictation, note taking, mail management, file maintenance and the preparation of papers, reports, briefings etc.

Responsible for the co-ordination of your workload, ensuring necessary follow up action and deadlines are met, while dealing with confidential, sensitive and complex information.

To provide administration and minute taking to the Chair to Belfast Outcomes, the multi-agency partnership and sub-group of the Children and Young People's Strategic Partnership.

To provide independent administration support and minute taking to the Independent Chair of the Safeguarding Board Northern Ireland, Belfast Panel.

Main Responsibilities/Duties:

Administration for External Independent Partnerships

The post holder will be responsible for all matters pertaining to administration of Partnerships Boards and Meetings to include:

  • Acting as minute taker to the SBNI Belfast Safeguarding Panel meetings at each meeting. This will include booking of venue, issuing of invitations, arranging hospitality, liaison with the Chairperson, collation of information and completion of agenda, taking of minutes and circulation of same, Transcription and circulation of minutes and processing within designated timescales and will include liaising with panel members as and when necessary.
  • To act as minute taker to the Belfast Outcomes Group meetings at each meeting. Duties as above.
  • To provide event planning of organisation for Partnerships as outlined.

Essential Criteria:

  1. Four GCSE's including English Language (Grades A-C) or equivalent PLUS have two year's administrative experience at Band 3.


NVQ Level 2 Administration plus two years' experience at Band 3.


Have three year's administrative experience at Band 3.

  1. OCR/RSA Stage 2 Typewriting/Word Processing (Parts 1& 2) or equivalent qualification


Have evidence of one year's paid typing/word processing experience and can demonstrate a capable level of ability.

  1. Minute/Note Taking experience.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Kathryn or a member of the team will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.


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