Band 4 Procurement Officer
Band 4 Procurement Officer
Band 4 Procurement Officer required for a large public sector organisation based through the Belfast Trust.
Salary: £11.53 p/h
Location: Procurement and Logistics Service, 16 College Street, Belfast, BT1 6BT
Hours: 37.5 hours per week
Duration: Now-March 2023
JOB SUMMARY / MAIN PURPOSE:
This is a position to assist the Procurement Team Leader in the provision of a value for money procurement service to Health and Social Care (NI) (HSCNI) customers in line with HSCNI regulations and ISO 9001 procedures, ensuring Service Level Agreement and Business Plan objectives are achieved. This role is principally concerned with a sourcing / contracting role for HSCNI.
KEY DUTIES / RESPONSIBILITIES
- Proactively reviewing and sourcing goods and services in line with value for money principles.
- Purchasing goods and services including the utilisation of the tendering and quotation process in accordance with HSCNI procedures to achieve value for money.
- Ensure all purchases are made in accordance with relevant legislation including European and British Standards.
- Providing purchasing advice and information to customers relating to the choice of goods and services.
- Operating a PC and computer systems to facilitate the delivery of a purchasing service.
- Resolving invoice queries in conjunction with HSCNI Finance Departments to ensure prompt payment of suppliers.
- Responding to queries from suppliers.
- Approving buying orders in line with delegated authority limits, if required.
- Liaising with PaLS colleagues in all sites on supplies related matters including participation in groups.
- Monitor the performance of suppliers to ensure contractual obligations are adhered to.
- Supervision and training of Band 3s, if required.
- Any other duties as required within the Band of the post.
HUMAN RESOURCE MANAGEMENT RESPONSIBILITIES
The Organisation supports and promotes a culture of collective leadership where those who have responsibility for managing other staff:
- Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.
- Ensure access to skills and personal development through appropriate training and support.
- Promote a culture of openness and honesty to enable shared learning.
- Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making.
- Adhere to and promote Organisation policy and procedure in all staffing matters, participating as appropriate in a way which underpins Organisation values.
RAISING CONCERNS - RESPONSIBILITIES
- The post holder will promote and support effective team working, fostering a culture of openness and transparency.
- The post holder will ensure that they take all concerns raised with them seriously and act in accordance with BSO's 'Your Right to Raise a Concern (Whistleblowing)' policy and their professional code of conduct, where applicable.
- Ensure the Organisation's policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.
- Co-operate fully with the implementation of the Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.
- Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.
- Co-operate fully with regard to Organisation policies and procedures relating to infection prevention and control.
- All employees of the BSO are legally responsible for all records held, created or used as part of their business within the BSO including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the BSO policy and procedures on records management and to seek advice if in doubt.
- Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.
- Represent the Organisation's commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.
GCSE Mathematics and GCSE English (A - C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification AND Two x A Levels or equivalent qualification OR higher qualification AND 18 months' relevant business/commercial/ financial experience
GCSE Mathematics and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification AND Primary Degree and 6 months' relevant business/ commercial/financial experience*
GCSE Mathematics and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification AND A minimum of 3 years' relevant experience*, two of which must be in a business/commercial/financial environment.
*Relevant experience should be within a general commercial/business/financial environment to include clerical and/or administration work.
If you are interested and available for this position, please upload your CV to the link or contact Orlaith Fogarty. Orlaith.Fogarty@staffline.co.uk
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.