Role: Band 4 Administrator

Rate of Pay: £11.54 per hour

Location: Antrim

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

1. Responsible for the organisation and provision of administrative duties and project support to the encompass Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. to ensure that project requirements are met.
2. Research, collation and presentation of information and reports as necessary.
3. Providing support to service users, ensuring queries or requests are dealt with in line with project and system processes and procedures.
4. Drafting correspondence and reports on behalf of the encompass programme and Project Managers.
5. To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.
6. Type reports, memos, letters, forms etc. to a high standard, as required - using a word processing system or through digital dictation.
7. Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.
8. Telephone duties - dealing with queries which will include taking and passing on clear and concise messages and obtaining and passing on information.
9. Maintain confidentiality within and without the workplace at all times.
10. Support the approval processes for encompass expenditure, including input to business case development, gateway reviews and project evaluations.
11. Undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

Development and Innovation

1. Engage in personal and professional development to maintain a high level of relevant knowledge and skills.
2. Development of knowledge of the relevant business areas associated with the encompass Programme.

Collaborative Working

1. Liaise with customers, colleagues, and suppliers/vendors as required, ensuring good relationships are maintained at all times.

Communication and Information Management

1. Assist the PMO manager in the formulation of policy, procedures, standards and guidance.

Essential Criteria:

1a) GCSE Mathematics & English (Grades A-C)

OR equivalent qualification to demonstrate literacy and numeracy

OR higher qualification

AND

2 x A Levels equivalent

OR

higher qualification

AND

have at least 18 months relevant experience**

OR

1b) 3 years relevant experience**

** i.e. Business Studies, Finance Admin, Information Management or Information Technology

MNASL

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Jamie Leetch will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.