Job description

Band 4 Project Administrator, Equip Programme

Band 4 Project Administrator will be responsible for a large public sector organisation based through the Belfast Trust.

Salary: £12.25 p/h

Location: 8th Floor, Great Victoria Street, Belfast

Hours: 37.5hpw

Duration: Temporary

JOB SUMMARY / MAIN PURPOSE:

The equip Programme is a large and complex regional transformation programme. It has been established on behalf of HSC to procure and implement replacements for the current Finance, Procurement, Logistics, Human Resources, Pay and Travel Management systems. The Project Administrator will provide administrative support to the equip Programme team, assisting the team to ensure that the Programme is delivered in an efficient, effective and high-quality manner. The post holder will have a culture of team working, continuous improvement and innovation, and the ability to prioritise tasks.

KEY DUTIES / RESPONSIBILITIES:

• Responsible for the organisation and provision of administrative duties and project support to the equip Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings to ensure that programme requirements are met.
• Research, collation and presentation of information and reports as necessary.
• Assist programme team in the maintenance of project controls and standards
• Drafting correspondence and reports on behalf of the equip Programme and Project Managers.
• To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.
• Type reports, memos, letters, forms to a high standard, as required.
• Utilise a range of software packages in the performance of the post including email, Word, Excel, PowerPoint, and specialist Project Management software
• Attend programme meetings as appropriate and support the preparation and timely issue of agenda, papers and the production of minutes.
• Maintain confidentiality within and without the workplace at all
• Participate as an active member of the programme team and undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

Development and Innovation

• Engage in personal and professional development to maintain a high level of relevant knowledge and skills.
• Participate in the BSO's Staff Development and Performance Review Scheme.

Collaborative Working

• Liaise with Programme stakeholders as required, ensuring good relationships are maintained at all times

Communication and Information Management

• Support the PMO Manager to embed best practice approaches to the structure and management of project documentation to ensure comprehensive project records are maintained

HUMAN RESOURCE MANAGEMENT RESPONSIBILITIES

• The Organisation supports and promotes a culture of collective leadership where those who have responsibility for managing other staff:
• Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.
• Ensure access to skills and personal development through appropriate training and support.
• Promote a culture of openness and honesty to enable shared learning

ESSENTIAL CRITERIA

GCSE Mathematics & English (Grades A- C)

OR equivalent qualification to demonstrate literacy and numeracy OR Higher qualification AND 2 x A Levels or equivalent OR Higher qualification AND have at least 18 months admin / clerical experience or equivalent, involving extracting and collating information from computerised information systems

OR

3 years admin / clerical experience

Experience in the use of Microsoft Office products including Excel, Word, Outlook and Power Point

DESIREABLE CRITERIA

• Demonstrate experience in the use of Microsoft Office products including, Excel, Word, Outlook and Power Point
• Effective planning and organisational skills
• Evidence of problem solving and use of initiative
• Ability to work to objectives and tight timescales
• Ability to be part of a team
• Flexibility to work in a changing environment
• Possess excellent communication and presentation skills to meet the needs of the post in full.

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hollie McArthur. Hollie.Mcarthur@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.