Band 6 Information Governance Coordinator
Staffline Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.
Band Band 6 Information Governance Coordinator required on a temporary basis based in Knockbracken, Belfast.
Role: Band 6 Information Governance Coordinator
Rate of Pay: £16.04 per hour
Location: Knockbracken, Belfast
Duration: At least 6 months
The Information Governance Co ordinator will work within the Informatics and Information Governance Department. The Department has workflow responsibilities including Information Governance, Informatics and Clinical Audit functions
To lead on ensuring compliance with legal deadlines for information requests made under the Freedom of Information Act and other relevant legislation.
To conduct audits of all Trust premises to ensure that information is being managed and stored appropriately and to identify any areas of concern relating to information management.
To lead on the development, management and implementation of the Trust's records management work programme incorporating all aspects from advising on the creation of records through to their archiving and disposal.
To assist the IG Manager with identifying evidence required for the Data Security
KEY DUTIES / RESPONSIBILITIES
1. Contribute to the development and implementation of the Trust's information
management policy ensuring that contents reflect national guidance and legislation
and any amendments are included in any future revisions.
2. Manage and respond to requests for personal information from courts, police,
solicitors and other third parties ensuring that all legal obligations are adhered to
and having regard to the timeliness of responses for serious or urgent cases.
3. Support the Head of IG and DPO in ensuring the Trust complies with the General
Data Protection Regulation (GDPR) and Data Protection Act 2018.
4. Manage and respond to requests for non-personal information, made under the
Freedom of Information Act, ensuring that all legal obligations are adhered to
relating to timescales and providing advice and assistance when necessary.
5. Ensure that other legal requirements of the Freedom of Information Act, including
maintenance of the publication scheme, are met.
6. Having responsibility for ensuring that information relating to IG and the GDPR
remains accurate and timely on the Trust website, including the fair processing
7. Ensure that the Trust's processes for managing information, from storage of live
records through to archiving and destruction, are followed and that the policy on
archiving reflects current process.
8. Provide advice to the Trust on current policy relating to the retention, disclosure
and disposal of information to staff members of all levels.
9. Lead on undertaking audits of all Trust premises to ensure that information is
being managed and stored appropriately and that confidentiality obligations are
being adhered to.
10. Report any areas of concern identified during audits through the Trust incident
reporting process to ensure that lessons can be learned.
11. Produce reports on all responsible work areas, highlighting areas of concern and
good practice, for presentation to the IG Group and to support the Data Security
and compliance standards.
12. Produce weekly statistical returns on key performance indicators for IG related
work-streams using Microsoft office
13. Act as a supporting Registration Authority Manager and also Information Asset
Administrator in accordance with national and regional policy and to also provide
advice to Trust on current and correct process.
14. To identify evidence to support requirements within the Data Security and
Protection relating to records management.
15. Produce and analyse reports from Trust systems providing assurance that
access rights are correct.
16. Provide support for the IG Officer, aiding in their personal development as
17. Provide IG support to IM&T projects when required, in particular with the
development of Data Protection Impact Assessments.
18. Assist with the development of relevant policies and propose changes to existing
policies as required.
19. Evaluate existing processes, identify areas of concern and recommend solutions
for improving document management by encouraging the effective use of
20. Act as a key member of the IG and Compliance Team and wider IM&T
Department, and contribute to developing and delivering the aims and objectives
of the service.
21. Develop close working relationships with clinical professional staff, both internal
and external to the Trust, to promote the importance of IG.
22. Perform any duties appropriate to the post as may be directed by the Head of IG.
23. Communicate with all levels of staff including Senior Management and Trust
24. Communicate with other NHS organisations, including Ambulance, HSC Trusts,
Police and Fire Service, Solicitors, Coroners and Members of the Public.
25 Demonstrate detailed knowledge of project management techniques to ensure the
Trust complies with statutory regulations as the Publication Scheme and
procedures that support same.
26 Maintain up to date knowledge in field of FOI, EIR, DPA, records management
and the wider IG framework keeping up to date with changes and recommend
good practice by researching highly complex legislation, Department of Health
guidance etc and interpreting its impact on the Trust.
27 Implement policies and standardised procedures to optimise working practices
within post holders span of control.
28 Line Management responsibility for appointed staff within area of responsibility
and covering for colleagues and IG Manager as and when required.
29 Assist in the delivering and successful implementation of change initiatives within
1. Practical/operational experience of information requests management and records management
2. A relevant degree and a minimum of 2 years' experience in an information governance function with expertise in freedom of information, data protection and records management
OR A relevant professional qualification in information governance related area or equivalent and a minimum of 3 years' experience in freedom of information, data protection and records management
OR A minimum of 4 years' experience in an information governance function including freedom of information, data protection and records management, 3 years of which must be at Band 4 or above (or equivalent)
3. Experience and understanding of information governance issues in an organisational environment
4. Interpersonal skills to interface with staff, patients, public and other relevant stakeholders as required
5. Confident, enthusiastic and self-motivated, able to work independently and as part of a team
6. Able to work under pressure and manage priorities and workload appropriately
7. Knowledge, experience and able to provide advice on the requirements of the Freedom of Information Act 2000
8. Knowledge, experience and able to provide advice on the requirements of the Data Protection Act 1998 and future legislative requirements relating to General Data Protection Regulations
9. Knowledge, experience and able to provide advice on records management processing in Health and Social Care environment
10. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Kathryn or a member of the team will be in contact to confirm if you have been shortlisted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.
**PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE 21/06/2021**