Job description

Job title: Bid Co-ordinator (Part Time)

Location: Ballymena/Belfast

Salary: £30,000-£35,000 (Pro rata)

Code: #INDHR23

Staffline Recruitment takes its place on the island as a leading provider of Recruitment, Talent Management and HR Solutions. We are an established brand name with twelve branch offices stretching throughout the island of Ireland with a permanent workforce of around 180 corporate employees, plus an extensive list of world-renowned clients spanning a full range of sectors.

We have an exciting and rare opportunity to join our highly successful award winning team. We are currently recruiting for a PT Bid Co-ordinator (18.75 Hours per week) to join our sales team, ideally to be based in Ballymena. The Company is looking for a confident and effective communicator with a keen eye for detail and meticulous organisational skills.

The Person

The Bid Coordinator will be responsible for assisting the HoBM with administering the end-to-end tender process. They will ensure all bid library documentation (previous tender responses/PQQ data) is cleansed maintained in chronological order; capturing and storing corporate data as amended on an annual basis.

Main Duties & Responsibilities

• To respond to tender portal notifications and download ITN/PIN/ITT/RFI/RFP documentation
• Prepare an initial assessment of the opportunity using/completing the Tender Overview Document and presenting to HoBM within 24 hours of notification
• To assist with completion of PQQ/ESPD parts of tender documentation (either in soft copy or online)
• Arrange (diary management) tender KO meetings and assisting with Clarification Question wordsmithing/ uploading to the portal
• Respond to daily tender portal auto generated messages and alert HoBM of any messages, downloading and forwarding any documents/ CQs etc. Where required, compiling CQs in chronological order and always ensuring these are provided in advance of final tender price/ review meetings
• To capture/ process editorial changes to tender response documentation, ensuring strict version control and saving to SharePoint
• Assist with development of tender responses ensuring a consistent look and feel, including development of charts/graphs/infographics
• Project management of individual application processes including:
• Collating the input of disparate contributions, placing into final tender documents/templates
• Ensuring the timely and correct submission of tenders and other proposals
• Any other reasonable adhoc duties as required

Essential Criteria

• Experience of coordinating and administrating medium-complex tenders, ideally in a public sector/ regulated environment
• Ability to disseminate complex/volume data, placing in high level report formats
• Ability to proactively handle/communicate and maintain all tender data in strictest confidence
• Strong IT skills including Microsoft Word, PowerPoint & SharePoint
• 5 GCSEs at grade A-C or equivalent (Leaving Certificate) including English and Maths

Desirable Criteria

• Experience of etenders/other online portals
• Experience of desktop publishing software
• Business development experience
• Project Management certificate/qualification
• Business writing certificate

The Package

• Competitive base salary
• Generous Rewards & Recognition Scheme OTE circa £36,7k (Pro rata)
• 36 days annual leave, inclusive of Company recognised public holidays (Pro Rata)
• Private Health care from day 1 of employment
• Pension
• Work Anniversary rewards from 5 years plus
• Life Assurance
• Eye Care vouchers
• Pension
• Employee Assistance Programme
• Enhanced Maternity & Paternity
• Annual recognition Awards
• Recognised industry Qualification (REC)

To apply, please submit your CV using the link below. Closing for receipt of CVs is Thursday 23rd of March 2023 at 4pm.