Billing Administrator

Location Belfast, County Antrim
Job type Permanent
Salary Negotiable
Published about 2 months ago
Start date ASAP
Contact Jack McLaughlin
Job ref JM6745_1606404385

Job description

This international law firm have been providing a wide range of services to their clients across the globe for over 40 years.

Staffline Specialist Recruitment is working with them to recruit a Billing Coordinator to operate form their Belfast office.

The Opportunity

This is a fantastic opportunity for a Finance Professional to gain autonomy with the firm's compliance standards and oversight and to develop their career and gain experience in this niche, fast paced firm.


  • Prepare draft invoices, review and revise narratives in accordance with Firm billing policies, guidelines and standard processes, execute time/cost transfers and other value adjustments; finalize invoices and ensure that invoices are delivered for payment (via e-mail, post or e-billing as applicable); execute all billing tasks in accordance with established standard processes.
  • Submit client invoices through vendor E-Billing system, executing in accordance with client and firm guidelines.
  • Identify and resolve technical issues and rejections including reasons, consulting with others as appropriate and escalating issues to management on a timely basis.
  • Maintain and update client billing information, instructions and requirements necessary in processing invoices.
  • Evaluate complex situations using multiple sources of information, exercising good analytical skills.
  • With limited supervision, work independently to complete assigned tasks and work responsibilities in order to meet agreed objectives; consider the impact of recommendations when making decisions or resolving problems.
  • Freely exchange ideas and information in a concise and logical way, and be sensitive to audience diversity.
  • Exercise required degree of tact and diplomacy when dealing with others and in handling sensitive issues.
  • Perform other duties as may be assigned.

Skills and Experience:

  • Experience within some areas of a finance function demonstrating finance skills and experience transferable / applicable to the role.
  • Prior experience in a billing, invoicing or similar role preferable but not essential.
  • E-Billing experience would be advantageous.
  • General understanding of accounting or finance principles or professional service accounting structure, environment and requirements.
  • Excellent English communication skills (verbal and written).
  • Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook).
  • Knowledge and experience of financial systems (SAP preferred but not required).
  • Have confidence to escalate and ask questions, especially when being asked to deviate from standard processes.
  • Ability to prioritize and handle multiple tasks to meet deadlines.
  • Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills or systems when required
  • Strong problem solving and analytical skills.
  • Keen attention to details and effective organizational skills.
  • Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
  • Flexibility to work a reasonable shifting schedule is required.

The Rewards

  • Competitive salary.
  • Discretionary bonus.
  • Pension
  • Private medical insurance.

The Staffline Specialist Team is a dedicated division within Staffline Recruitment, focused on providing Permanent, Contract & Temporary staffing solutions across; Financial Services, Insurance, Construction, Engineering, Accountancy & Finance, Health & Safety, HR, IT, Sales & Marketing, Manufacturing and Procurement.

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