Business Support Officer (Funding)
Business Support Officer (Funding)
Rate of Pay: £16.06
Location: Cecil Ward Building
Hours: 37 hours per week
Duration: Temporary ongoing
JOB SUMMARY / MAIN PURPOSE:
To carry out appropriate monitoring, evaluation and verification duties at the direction of line manager for externally funded activities and projects, undertaken within City and Neighbourhood Services. To assist in the development, review and maintenance of all administrative systems, processes and documentation related to grants to ensure full compliance with financial, audit and funders requirements. To assist in the identification and accessing of a variety of sources of funding to support the objectives and activities outlined in the departmental Strategies and Plans. To assist in the provision of advice and guidance to departmental officers and managers on financial systems, risk management, performance, grants and business administration matters in liaison with departmental and/or corporate Finance as appropriate.
KEY DUTIES / RESPONSIBILITIES
- Assist in the monitoring of funded activity in conjunction with the Business Coordinator and relevant operational unit lead(s) to ensure all regulations, processes and procedures are adhered to and compliance with grant conditions are met.
- Assist with overseeing the administration/financial management and control of all external funding received, this will include; coordination and review of letters of offer, financial agreements, service level agreements and memoranda of understanding, in conjunction with the Business Coordinator.
- Coordinate the administration and data capture of monitoring and evaluation of externally funded activities in conjunction with the Business Coordinator and relevant operational unit lead(s).
- Support the development and maintenance of systems for monitoring all aspects of project management for funded projects.
- Ensure the financial monitoring and treatment of grants income and expenditure complies with financial procedures and timelines, completing the relevant returns and documentation in conjunction with the relevant operational unit lead(s).
- Assist with the preparation of the revenue and capital estimates and with monthly budget monitoring, variance explanations and end of year forecasts, ensuring that appropriate corrective action is taken as required.
- Assist the Business Coordinator with ensuring service compliance by managing the proper and efficient purchasing and payment of goods and services, including quotations and tenders, and maintaining a suitable inventory of all property in relation to grant expenditure.
- Assist with the verification of third-party grant/funding agreements to ensure that expenditure is eligible and in line with council procedure and letter of offer. This may include visiting venues and reviewing associated documentation to ensure compliance.
- Represent the department as requested by the Business Coordinator at audit and verification visits conducted by external funders and representative bodies.
- Responsible for the management of any assigned business support staff, including the prioritisation and coordination of their workload in liaison with the Business Coordinator to ensure that all sections of the department carry out work to agreed quality, time and budget targets.
- Provide financial assistance with the development of funding bids for departmental initiatives and to provide support to managers and staff as required.
- Maintain appropriate databases of external grant aid using relevant databases and software.
- Support good working relationships with cross departmental staff and other relevant stakeholders.
- Deputise for the Business Coordinator within the postholder's sphere of responsibility.
- have a third level qualification in a relevant subject such as Finance, Business Studies, Accountancy or equivalent qualification and be able to demonstrate on the application form, by providing personal and specific examples, at least one year's relevant experience in each of the following three areas:
- have at least two years' relevant experience in each of the following three areas:
- assisting with the preparation of revenue estimates, the monitoring of budgets and the management of accounts receivable and accounts payable functions;
- administration, monitoring and evaluation of significant grant processes providing management information and verification and compliance with funding agreements; and
- managing business support staff on a daily basis including programming workloads and priorities.
If you are interested and available for this position please upload your CV to the link or contact Robyn Barry. Robyn.Barry@staffline.co.uk
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.