Job description

Administrative & Clerical Assistant (Estates)

Lisburn

Temporary

The Client: Local Healthcare body based in Lisburn

Administrative & Clerical Assistants provide an administrative service/support in a variety of different settings within the Trust. They will work as an integral member of a team and be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

The post holder will be responsible for a wide range of administrative tasks to support/assist in the effective and efficient provision of services within their department.

The Role: The post holder will be responsible for providing an efficient and effective administrative service

Main responsibilities:

The post holder will be required to carry out a range of duties which may include all or some of the following

• Word processing /producing reports/working on computer systems.
• Data input/ retrieval of information.
• Sorting and responding to mail/emails as appropriate.
• Dealing with general enquiries/providing advice which requires immediate action within definitive guidelines, protocols & policies.
• Arrange appointments/meetings as requested
• Take minutes of meetings as required.
• Preparation of statistical information.
• Dealing with requests for information.
• Maintain Filing System.
• General office duties such as photocopying/faxing/ scanning.
• Supervising staff and allocate work as appropriate.
• Order stationery.
• To participate in the Trust's Appraisal Process and participate in agreed training and development initiatives when identified.
• Any other general tasks or projects within the remit of the band.

Hours of work: Full time - 37.5 hours per week

Requirements:

1.a) 4 GCSE's Grades A-C to include

English Language (or equivalent

Qualification) plus 1 year's

administrative /clerical experience.

OR

1. b) NVQ Level 2 in Administration (or

equivalent qualification) plus 1

year's administrative /clerical

experience.

OR

1. c) 2 year's administrative /clerical

experience

2. 1 year's word processing experience
3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

In Return:

• Rates of pay £11.11 per hour

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