Events & PR Officer

Location Belfast, County Antrim, N. Ireland
Job type Temporary
Salary Up to £12.71 per hour
Published 10 months ago
Start date ASAP
Contact Lesley-Anne Fitzgerald
Job ref NIC0000783_1568213944

Job description

Grafton Recruitment are working in partnership with a large public sector organisation to recruit a temporary Events & PR Officer to start ASAP for a duration of 3 Months (initially)

Pay rate: 0-12 week's £12.71 per hour

13+ week's £12.71 per hour

Location: Belfast, BT6

Hours: Mon - Fri (9.00am - 5.00pm)

Essential Criteria

  • Hold a Level 5 qualification (or equivalent) in a relevant discipline
  • A minimum of 2 years' recent experience in a marketing or public relations role
  • Demonstrable experience of organising and managing significant events / exhibitions
  • A minimum of 2 years' experience in drafting press releases and dealing with media queries
  • Demonstrable experience of working on multiple projects for a range of internal and external customers


Events Marketing and Management

  • Lead responsibility for providing advice, support and direction to staff on all College and Curriculum events including the College Open, Information Days and Community Engagement and Good Relation events
  • Responsible for the creative direction of all College Graduations including the annual Higher Education Graduation and newly established ceremonies for the Centre for Supported Learning and the Apprenticeship programmes
  • Provision of event management and event marketing support for all key VIP and stakeholder visits
  • Liaising with the Design team and the client to develop a theme for each event aligned to the College brand and the development of marketing collateral if required
  • Identifying and securing speakers, special guests; planning room layouts and the entertainment programmes
  • Work with the Campaigns and Events Assistant and Corporate Communications and Marketing Administrator in relation to events administration and event planning
  • Work with the Centre staff to produce detailed proposals for events (timelines, venues, suppliers, staffing and budgets)
  • Work closely with the Marketing and Corporate Communications Administrator to record and track all College events and disseminate to staff and update the events planner on the College website
  • Work closely with the Marketing and Corporate Communications Administrator in corresponding with a wide range of internal and external audiences and the creation of processes to support event organisation, scheduling, costing, management of critical paths, production schedules, site plans and coordinating staff requirements and staff briefings
  • Responsible for all internal briefings of College staff in relation to event format, roles and key duties
  • Handling client queries to ensure that all events run smoothly and in line with event guidelines and procedures
  • Working with the Estates and FM teams, internal staff and outside contractors to oversee the dismantling and removal of the event and clearing the venue efficiently
  • Working with internal clients and Centre for Marketing and Design staff to conduct post-event evaluations and produce event metrics

PR & Media Relations

  • Assisting in the forward planning of all media and public relations for all events / activitie
  • Writing and issuing news releases/media invites, staging photo calls and co-ordinating arrangements for event
  • Work closely with third party agencies, internal customers and external partners, proof reading articles before they are published, supplying the agency with the appropriate College contacts and liaising with the agency on a regular basis.
  • Work with College staff in writing and editing copy as required for corporate and curriculum events for external publications, internal newsletter, the College website and social media channels
  • Helping to identify and develop opportunities for positive media coverage in line with the PR operational plan and activity schedule
  • Work alongside the Digital Marketing Officer to provide copy and content for the news and events sections of the College website and social media channel
  • Liaising with the Publications and Outreach Officer and the Design team regarding supporting documentation / brochures for events and supplying stories and case studies for publications

For full job description, please submit your interest.

Successful applicants will be required to undertake an Access NI Disclosure check at a cost of £18/£33. A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Lesley-Anne Fitzgerald will be in touch to confirm if you have been shortlisted.


This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Grafton. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland

Notifications straight to your inbox

We know finding the right job can be challenging. We have the tools and resources to help you succeed.
Get started with Staffline today!