Exam Administrator

Location Armagh, County Armagh
Job type Temporary
Salary Negotiable
Published 8 months ago
Start date ASAP
Contact Courtney Wells
Job ref Port/Exam1_1576073363

Job description

Exams Administrator


Temporary (End of Jan 2020)

The Client: Local government body based in Armagh, serving local people.

The Role: The post holder will form part of a front line team of administrators and will be expected to assist in the delivery of a range of front line services including:

  • Process examination entries adhering to each awarding body and SRC internal deadlines for full time, part time and all other SRC programmes
  • Ensure all registrations and examination entries are made in line with SRC policies and procedures i.e. - via electronic upload or other awarding body requirements.
  • Create and maintain student examination records and results on QLS System Process all Modular examination entries and issuing candidates with UCI number.
  • Maintenance of on-line examination entries.
  • Distribute entry statements and timetables to students and Heads of School.
  • Produce examination timetable and publish on relevant noticeboards/ intranet/ Moodle etc.
  • Record and itemise money received ensuring all financial transactions are carried out in line with policy.
  • Ensure safe storage of examination entries and stationery.
  • Organise the arrangement of examination invigilation and room allocation following JCQ regulations.
  • Prepare examination timetable and schedule for students and invigilators and resolve any clashes.
  • Invigilate as required.
  • Administer and process all coursework and despatch exam scripts to examiners.
  • Distribute student certificates and keep accurate records of posting.
  • Assist with annual enrolments using the QLS system which includes cash handling duties if required.
  • Answering customer queries from students, staff and/or the general public.

Hours of work: 36 hrs per week

Essential Qualifications

  • A minimum of a Level 3 qualification (or Higher) in Business/ Administration or a closely related area
  • A pass grade at GCSE Level in English or Essential Skills Level 2 in Literacy or an equivalent qualification.
  • A pass grade at GCSE Level in Mathematics or Essential Skills Level 2 in Numeracy or equivalent or NICATS Access Maths Modules.

Essential Experience

  • A minimum of 2 years (within the last 5) relevant administrative experience in a busy modern office.
  • A working knowledge of a range of software packages including Microsoft Office suite.

Other Essential Criteria

  • A full current driving licence which enables you to drive in Northern Ireland, and access to a car for official business purposes. (Please refer to the General section in the application pack for further information).

In Return:

  • Pay: TBC
  • Holiday Entitlement: 28 days per annum

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