Job description

Finance Officer

(Book-keeper / Accounts Technician Vacancy)

We are recruiting for a Finance Officer to join the team for one of our clients based in Antrim. The client is a Charity and sociable enterprise based in the borough of Antrim and Newtownabbey. Their core activities are around:

• Promoting entrepreneurship
• Encourage the creation of new businesses
• Promoting employment
• Supporting Stronger businesses

The main purpose of this role is to:

• To support strong financial and administrative processes through effective implementation of policies, systems and robust internal controls.
• Maintain accurate and transparent record keeping and will have full responsibility for entering all UK transactions with the accounting software (XERO).
• Responsible for updating all accounting records and other financial and administrative records as required.
• The role will have strong emphasis on following robust processes and controls with a commitment to integrity, transparency, learning and continuous improvement.
• Administrative duties which will require overseeing of all the general office management of day to day operations.

Duties and Responsibilities:

Systems, Processes and Controls:

1. Ensure the Chart of Accounts and Project Codes structure is adhered to for recording transactions within the accounting system
2. Ensure that documentation for all accounting transactions are complete, transparent and robust
3. Ensure daily controls and reconciliations are performed with petty cash and bank accounts
4. Ensure company- wide compliance to grant conditions and internal financial policies and highlighting areas of concern to the manager
5. Support the review and development of programme administration and financial policies and make sure they are implemented to maintain integrity and transparency throughout the organisation.

Financial Operations:

1. Prepare the paperwork for all financial transactions and submit for approval and payment
2. Prepare purchase orders, invoices to be approved and sent to customers/ suppliers as appropriate
3. Take responsibility for the posting of all financial transactions into the accounting software in an accurate, timely and transparent manner
4. Ensure that the paper/ computer filing records for all accounting transactions and banking information are fully documented, well structured, transparent and easily accessible
5. Process payroll and all relevant pension, taxes and other associated payroll costs including liaising with payroll company/ accountant
6. Manage the petty cash and sundry expenses process
7. Monitor and manage bank accounts to ensure sufficient funds
8. Have access to online banking to use for adding payments for authorisation by Manager/ Audit & Finance Sub Committee

Financial Reporting, Review & Performance:

1. Produce and review Cashflow, Profit & Loss, Balance Sheet and other financial statement reports
2. Complete regular cash reconciliations and bring any discrepancies to a resolution in order to fully account for the charity's funds
3. Analyse cost areas as needed to inform the manager of ways to make savings or contain expenses
4. Prepare company accounts before the start of the statutory audit process and assist in preparing audit schedules and analysis
5. Process all necessary audit adjustments within the accounting system to make sure opening/ closing balances match the final company audited accounts

Essential Criteria:

• Minimum two years' experience working in an accounting environment in a similar role
• Experience in operating Xero Software
• Familiar with basic accounting and bookkeeping theory, eg, debits/ credits and assets / liabilities
• Experience in using an accounting software package is mandatory with Xero being ideal
• Fully efficient in Microsoft office
• Proactive and able to manage workload with guidance from the manager
• Strong organisational and administrative skills
• Methodical with an attention to detail
• Self-motivated with ability to work independently
• Showing initiative
• Desire to learn, understand and apply new technologies to the role

Desirable Criteria:

• The client reserves the right to enhance the criteria to facilitate shortlisting including seeking candidates with Accounting Technical or equivalent qualification
• Experience in producing charity accounts

Hours of work:

• Part-time - 25 hours per week

Salary:

• £16,500

If you are interested in the above position, please apply and a member of the Staffline team will be in touch with those successful applicants.

MNASL