Band 3 Foundation School Administrator

Salary: Band 3, £11.11 p/h

Location NIMDTA - Beechill House

Hours: 37.5

Duration: Temporary

JOB SUMMARY / MAIN PURPOSE:

The post-holder will contribute to and support the effective operation of the administrative functions in the Foundation Department by contributing to the operational activities of the Foundation team. The post-holder will work primarily within the Foundation Training team providing administrative support in relation to key areas of work.

KEY DUTIES / RESPONSIBILITIES:

• To provide general administration support to the Foundation Training Coordinator and administration team in relation to Foundation Training
• To assist with the updating and recording of information on databases required by NIMDTA or external bodies to include:

o E-portfolio / TURAS system

o Trainee Information System (TIS)

o Accent Course Manager system

• To administer F2 FLiGHT training days:

o Booking facilities through the e-procurement system

o Administer the registration and enrolment of delegates using the Accent Course system

o Compile and circulate evaluation reports

o Provide support to facilitators during training sessions

o Processing of all Facilitator and venue payments

• To assist with the administration of ORIEL recruitment system and organisation for the National Foundation recruitment process. This will include:

o Maintaining contact with applicants invited to interview o Prepare documentation and materials for interviews

o Assist with obtaining references for those appointed

• To assist the Foundation Training Coordinator with the administration for the Annual Review of Competence Progression assessment interviews for all Foundation Trainees, to include:

o Co-ordination of dates and schedule of assessment

o Circulation of materials prior to assessment and collation of trainee's documentation

• To assist with the administration of the Regional Induction Day for Foundation 1 trainees and coordinate return of induction information.

To utilise the Microsoft Office system and assist with the accurate updating of Foundation databases and electronic records managed by the Foundation Department.

• Work on own initiative as well as part of the Foundation team.
• Taking minutes, organising IT equipment; and ensuring follow up actions are carried out.
• Ensure that a professional administrative service is delivered at all times.

ESSENTIAL CRITERIA

1a. 5 GCSE's (including GCSE English Language and GCSE Maths, Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification

OR

1b. 18 months relevant experience*

AND

2. One year's experience in the last 3 years of working with Microsoft Office.

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hannah Fitzsimons. Hannah.Fitzsimons@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.