GP Speciality Training Administrative Officer

Location Belfast, County Antrim
Job type Temporary
Salary Up to £8.9 per hour
Published 8 months ago
Start date ASAP
Contact Marianne McGuigan
Job ref BND32020_1580748838

Job description

Band 3 - General Practice Specialty Training Administrative Officer required on a temporary basis based in Beechill House, Belfast, BT8

Role: Band 3 - General Practice Speciality Training Administrative Officer

Rate of Pay: £8.90per hour

Location: Beechill House, Belfast, BT8

Hours: 37.5 (mon - thur 9.00am - 5.00pm) Fri 8.30am - 4.30pm

Duration: May 2020

Main duties/Responsibilities:

  • To provide general secretarial support to the GP Training Coordinator and administration team in relation to GP Speciality Training.

  • To produce information that is accurate, timely, relevant and well-presented using various suitable software packages.

  • Assisting with the co-ordination of education activities relevant to GP Speciality Training such as organisation of courses and preparation of materials.

  • To assist with the organisation of events and courses for GP Trainees and Trainers.

  • Assist the Executive Officers with the preparation, organisation and set-up of all activities undertaken by the GP Speciality Training team.

  • To utilise the Microsoft Office system and assist with the accurate updating of GP databases and electronic records managed by the GP Department.

  • Work on own initiative as well as part of the GP team.

  • Taking minutes, organising IT equipment; and ensuring follow up actions are carried out.

  • Ensure that a professional administrative service is delivered at all times.


  • To deal with general incoming telephone calls and emails, responding or relaying messages as appropriate to ensure prompt action is taken.

  • Work in collaboration with the GP Team, key stakeholders and colleagues to resolve queries and deliver administrative processes.

  • Develop and maintain positive working relationships with colleagues and stakeholders using appropriate communication methods.

  • Respond in a professional and prompt manner to queries and relay messages to team members as appropriate.

Essential Criteria:

  • 18 Months relevant experience


  • 5 GCSE (including GCSE English Language and GCSE Maths Grade A-C)


  • Equivalent to demonstrate literacy and numeracy


  • A higher qualification
  • One years' experience of working with Microsoft Office of similar

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Marrianne or a member of the team will be in contact to confirm if you have been shortlisted. Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level. A person's criminal record will not in itself debar that person from being appointed to this post. Any information will be treated in the strictest confidence.


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