HR Assistant

Location Ballymena, County Antrim
Job type Temporary
Salary Up to £10.4 per hour
Published about 2 months ago
Start date asap
Contact Christine Thompson
Job ref BA15/06CT1_1655303668

Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 HR Assistant required on a temporary basis based in Ballymena

Role: Band 3 HR Assistant

Rate of Pay: £10.40 per hour

Location: Ballymena

Hours: 37.5hrs

Duration: Temporary

Main duties/Responsibilities:

The Human Resources Assistant will provide high quality routine administrative support primarily to the Human Resources Officer on a day-to-day basis but also to the wider team and colleagues.

The postholder will be instrumental in the delivery of the Human Resources service to all Federation employees, managers and Executive Team members. This role involves working in a fast-paced environment conducting a wide and diverse range of tasks.

As Human Resources Assistant, you will engage with others on a regular basis, therefore being professional and proficient in your communication.

The post holder will be highly competent in the use of information technology packages and utilise these to produce corporate documents/reports with particular attention to detail. The Human Resources Assistant will assist in developing systems which promote good office practice.

  • Ensure that all users of the Human Resources service are treated with courtesy and ensure that requests are dealt with efficiently, escalating queries/issues to line manager/other staff as appropriate
  • Provide routine HR administrative support, ensuring the effective operation of systems and procedures including the maintenance of all employees' electronic records
  • Work to agreed HR/other policies, procedures and practices as well as any other arrangements in place to ensure that the Federation meets its legal and regulatory responsibilities in this area
  • Organise and maintain the Federation's computerised HR system (Iris Cascade) to include employee personal information, sickness records, maternity records, contractual records, learning & development records etc.
  • Use the Federation's Practice Index e-learning software to allocate and record training for employees
  • Recruitment administration: Place adverts, arrange interviews for successful candidates, carry out pre-employment checks, issue offer letters
  • Provide accurate and timely data to Finance Officer for monthly payroll (new starter information, leavers data, maternity leave etc)
  • Assist in the administration and implementation of administrative systems within the FSU
  • Prepare and administer HR related documentation including contracts of employment
  • Effectively prepare reports, documents, and presentations on HR metrics data
  • Service FSU meetings; including scheduling meeting rooms, assisting with the provision of refreshments for internal meetings & the provision of agendas and papers, taking minutes and preparing associated documentation
  • Contribute towards website/social media platforms ensuring live and relevant content
  • Support the Employee Wellbeing programme (promotion of health focus weeks, sharing materials, publishing articles
  • Assist the Human Resources Officer with the completion of the Annual Monitoring Return and Article 55 Review (as and when required)
  • Continually seek to improve the service delivered within the FSU by committing to attend personal development training, demonstrating a team work ethic and embracing change
  • Adhere to data protection requirements in relation to the storage of data, and review and update policies.
  • Assist the FSU in the implementation of GDPR
  • Ensure UK employment law and other relevant legislation is adhered to
  • Provide high level service to all stakeholders
  • All duties must be carried out in compliance with Health and Safety Policy and statutory regulations
  • The post requires frequent VDU use of up to 3 to 4 hours at a time

Essential Criteria:

  • Four GCSE's (including GCSE English Language) (Grades A* - C) OR equivalent qualification to demonstrate literacy


  • A minimum of 12 months' relevant experience working within an office environment including competency in the use of Information Technology for administration purposes e.g. Email, Microsoft Office Packages i.e. Word, Excel, Access, PowerPoint

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.


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