HR Support Assistant

Rate of Pay: £12.95

Hours: 37 hours per week

Duration: Temporary ongoing

JOB SUMMARY / MAIN PURPOSE:

To be responsible to the appropriate Advisor or Manager for assisting in the provision of the full range of Human Resource (HR) service support duties. To contribute to the provision of a quality human resource service, ensuring the required standards of service are delivered to the organisation. To perform such duties and tasks assigned to the post in accordance with agreed time and quality targets. To provide operational support across the section as directed.

KEY DUTIES / RESPONSIBILITIES

• To organise, service and provide secretariat to joint appeals boards, internal appeals boards and any other appropriate panels.
• To compile a variety of information and confidential materials, from various sources, and summarise information in line with agreed targets and objectives, compiling appropriate reports as and when required.
• To service a range of senior management, corporate, HR Forum and other ad hoc HR meetings as required.
• To supervise staff as may be assigned from time to time.
• To coordinate the diaries of the senior management team for the arrangement of appointments, meetings and hospitality as appropriate.
• To undertake allocated assignments, HR projects and activities as directed to meet targets and inform line management of any issues.
• To provide a point of contact for employees and visitors for the Senior Management Team and Employee Relations unit.
• To coordinate recruitment and appointment procedures, chair short listing and interview panels, administer selection testing where appropriate, and prepare and issue all associated documentation.
• To be responsible for the maintenance and use of a range of HR systems and databases to extract, manipulate, and analyse data for the production of management reports and information.
• To assist in the development and administration of job descriptions and the council's categorisation and job evaluation procedures, maintaining associated processes and records.
• To provide advice and support on a range of human resource matters and assist with the preparation of proposals and reports to customers and stakeholders.
• To lead and participate in community outreach activities including providing careers advice, attending careers conventions, and delivering talks and educational awareness sessions in schools, universities and job assist centres, as directed.
• To participate in and provide support and assistance to the HR functions in activities provided both within the council and on an external basis.
• To prepare and issue specific correspondence, including contractual changes of employment and ensure all administration processes required for the HR functions are undertaken.

Essential criteria

Applicants must be able to demonstrate at least one year's relevant experience of providing a high level administrative support service, including organising meetings, booking facilities and taking and preparing minutes and documents and composing a range of confidential letters or reports on human resources matters, to senior managers within a human resources or an employee relations environment.

BELSL

If you are interested and available for this position please upload your CV to the link or contact Robyn Barry. Robyn.Barry@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.