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Human Resources and Payroll Officer

Location Newry, County Down
Sector
Job type Permanent
Salary Negotiable
Published about 1 month ago
Start date asap
Contact Diane McGregor
Job ref NEW000528P_1652975917

Job description

Human Resources & Payroll Officer

Permanent (Partime hours)

Newry

Responsibilities:

Recruitment and On boarding:

  • Support the Department Managers in coordinating the recruitment and selection process including agreeing role and person specification, authorising advertising, shortlisting, interviewing, and appointing.
  • Ensure that correspondence is appropriate and timely; new starter documentation is in place and inductions are coordinated.
  • Continuously review processes and advise on any improvements to enhance company branding and efficiency's.

Organisational Design

  • Audit and review the job descriptions and ensure that they are current, fit for purpose and consistent with company policies and procedures.
  • Working with Financial Controller, Branch Management and Regional Management, ensure that organisational design supports the overall talent development needs of the business.
  • Assist in conducting regular audits of the organisational structure to recommend changes to meet overall organisational and market needs and implementing as required.

Learning and Development

  • Support the business with the identification of learning and development needs which enhances growth and innovation.
  • Identify and implement learning and development initiatives which will meet the organisations training needs.
  • Ensure that regulatory training is fulfilled and maintain records, as required.

Employee Relations and Compliance

  • Proactively manage employee relations issues ensuring Managers address issues in a timely and appropriate way.
  • Coach Managers to ensure a high standard of people management and employee engagement.
  • Provide professional HR advice and guidance, including operational level people management and development support.
  • Provide support in dealing with complex or sensitive day to day people management issues.
  • Ensure that compliant & effective HR policies and procedures are in place and developed to meet changing legal requirements, best practice and organisational objectives.
  • Liaise with Regulatory bodies in respect of monitoring of compliance with relevant employment law

Payroll Administration

  • To take responsibility for the accurate and timely administration of payroll, supported by the Financial Controller.
  • To respond to queries from staff and our external payroll provider about pay and reward
  • To ensure that an accurate record of all payroll changes are recorded on our HR database and that variation letters are issued to staff as a result of these changes
  • To collate additional payroll information, such as overtime and other one-off charges or payments
  • Liaising with Managers to ensure any changes to pay are authorised at the appropriate level before submission to our payroll provider.

Administration:

  • Ensure all HR administration is carried out to the highest standard and is fully complaint with GDPR and regulatory requirements.
  • To organise and oversee any recruitment administration, including advising managers on best practice and ensuring associated documents are clear, accurate and legally compliant
  • To undertake pre-employment checks for staff and volunteers as required and to ensure that the checks are updated
  • Responsible for issuing initial conditional job offers, subsequent contracts, as well as letters to staff and updating the staff handbook
  • To maintain accurate and up to date HR records
  • Co-ordinating the administration around leavers arrangements, issuing acknowledgement letters, collating, and communicating leaver information to relevant parties (I.T. payroll), organising exit interviews and updating staff records.
  • Running regular reports to keep track of fixed term appointments, sickness and maternity periods highlighting any required action to management
  • Collating HR metrics and analysing HR data for the consideration of management and the board

Essential Criteria:

  • A minimum of 3 year's HR & Payroll experience at management or advisor level with direct line manager interaction and coaching.
  • A strong working knowledge of employment legislation and best practice in Northern Ireland.
  • Have worked with a diverse range of stakeholders, both internal and external to an organisation, identifying HR needs and solutions, as required.
  • Have experience of managing people and evidence of successfully ensuring managers and directors are engaged with the HR function.
  • Evidence of ensuring governance arrangements are in place and are implemented and monitored.

Desirable Criteria:

  • Experience in an HR function in a regulated industry.
  • A proven track record in developing HR good practice at Manager level.

Benefits

  • 28 Days Holidays Pro Rata (including stats, Christmas & New Year Shutdown)
  • Option to join a contributory stakeholder pension scheme/health benefit scheme after three month's service
  • Cycle to work scheme.
  • Free on-site parking

Why use Staffline? This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Staffline. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please apply with your up-to-date CV by clicking the button.

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