Human Resources and Payroll Officer

Location Newry, County Down
Job type Permanent
Salary Negotiable
Published about 1 month ago
Start date asap
Contact Diane McGregor
Job ref NEW000528P_1652975917

Job description

Human Resources & Payroll Officer

Permanent (Partime hours)



Recruitment and On boarding:

  • Support the Department Managers in coordinating the recruitment and selection process including agreeing role and person specification, authorising advertising, shortlisting, interviewing, and appointing.
  • Ensure that correspondence is appropriate and timely; new starter documentation is in place and inductions are coordinated.
  • Continuously review processes and advise on any improvements to enhance company branding and efficiency's.

Organisational Design

  • Audit and review the job descriptions and ensure that they are current, fit for purpose and consistent with company policies and procedures.
  • Working with Financial Controller, Branch Management and Regional Management, ensure that organisational design supports the overall talent development needs of the business.
  • Assist in conducting regular audits of the organisational structure to recommend changes to meet overall organisational and market needs and implementing as required.

Learning and Development

  • Support the business with the identification of learning and development needs which enhances growth and innovation.
  • Identify and implement learning and development initiatives which will meet the organisations training needs.
  • Ensure that regulatory training is fulfilled and maintain records, as required.

Employee Relations and Compliance

  • Proactively manage employee relations issues ensuring Managers address issues in a timely and appropriate way.
  • Coach Managers to ensure a high standard of people management and employee engagement.
  • Provide professional HR advice and guidance, including operational level people management and development support.
  • Provide support in dealing with complex or sensitive day to day people management issues.
  • Ensure that compliant & effective HR policies and procedures are in place and developed to meet changing legal requirements, best practice and organisational objectives.
  • Liaise with Regulatory bodies in respect of monitoring of compliance with relevant employment law

Payroll Administration

  • To take responsibility for the accurate and timely administration of payroll, supported by the Financial Controller.
  • To respond to queries from staff and our external payroll provider about pay and reward
  • To ensure that an accurate record of all payroll changes are recorded on our HR database and that variation letters are issued to staff as a result of these changes
  • To collate additional payroll information, such as overtime and other one-off charges or payments
  • Liaising with Managers to ensure any changes to pay are authorised at the appropriate level before submission to our payroll provider.


  • Ensure all HR administration is carried out to the highest standard and is fully complaint with GDPR and regulatory requirements.
  • To organise and oversee any recruitment administration, including advising managers on best practice and ensuring associated documents are clear, accurate and legally compliant
  • To undertake pre-employment checks for staff and volunteers as required and to ensure that the checks are updated
  • Responsible for issuing initial conditional job offers, subsequent contracts, as well as letters to staff and updating the staff handbook
  • To maintain accurate and up to date HR records
  • Co-ordinating the administration around leavers arrangements, issuing acknowledgement letters, collating, and communicating leaver information to relevant parties (I.T. payroll), organising exit interviews and updating staff records.
  • Running regular reports to keep track of fixed term appointments, sickness and maternity periods highlighting any required action to management
  • Collating HR metrics and analysing HR data for the consideration of management and the board

Essential Criteria:

  • A minimum of 3 year's HR & Payroll experience at management or advisor level with direct line manager interaction and coaching.
  • A strong working knowledge of employment legislation and best practice in Northern Ireland.
  • Have worked with a diverse range of stakeholders, both internal and external to an organisation, identifying HR needs and solutions, as required.
  • Have experience of managing people and evidence of successfully ensuring managers and directors are engaged with the HR function.
  • Evidence of ensuring governance arrangements are in place and are implemented and monitored.

Desirable Criteria:

  • Experience in an HR function in a regulated industry.
  • A proven track record in developing HR good practice at Manager level.


  • 28 Days Holidays Pro Rata (including stats, Christmas & New Year Shutdown)
  • Option to join a contributory stakeholder pension scheme/health benefit scheme after three month's service
  • Cycle to work scheme.
  • Free on-site parking

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