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Management Support Assistant

Location Belfast, County Antrim
Sector
Job type Temporary
Salary Up to £10.41 per hour
Published about 2 months ago
Start date ASAP
Contact Gemma Lillington
Job ref BCC0001716 _1624012236

Job description

Temporary Management Support Assistant required for a large public sector client based in Belfast City Centre.

Rate of Pay: £10.41 per hour

Location: Cecil Ward Building, Belfast City Centre

Hours: 37 hours per week, Monday - Friday

Duration: 2 months pending review

Main duties/Responsibilities:

  • To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required
  • To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures
  • To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive
  • To process confidential incoming mail, internal and external, and distribute and copy on a daily basis
  • To prepare minutes and agendas for meetings and service them as required
  • To type confidential letters and reports (including committee reports) as directed from hand written notes or digital dictation
  • To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required
  • To maintain and develop any filing systems in operation
  • To requisition and receive goods, supplies and equipment as directed in line with procedures
  • To assist the senior officers with the production of budgetary information including maintenance of petty cash float
  • To arrange the booking of conference, travel and accommodation requirements
  • To participate in the review and development of unit procedures
  • To act in accordance with the policies and procedures including customer care, equal opportunities, health and safety and any pertinent legislation
  • To participate in all induction and in-service training provided

Essential criteria:

  • One years administration experience including diary management, including organising appointments and meetings
  • Experience in liaising with senior management and professional officers
  • Experience in minute taking and organising agendas

If you are interested and available for this position please upload your CV to the link.

Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles.

BELSL

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