Museum Assistant required for Carrickfergus - 37hpw - £10.81ph
MAIN PURPOSE OF THE JOB
To assist in the day-to-day operation of Carrickfergus Museum, including front of house customer service and office administrative support for the Collections Access Officer.
MAIN DUTIES AND RESPONSIBILITIES
- Carry out duties in respect of general assistance at Carrickfergus Museum, including administrative support functions such as word processing, filing, coding of invoices, drafting letters, handling emails/telephone calls, enquiries and requests, taking appropriate actions as required.
- Deal with queries from public, schools and community groups in respect of areas of service delivery.
- Assist in the delivery of workshops, talks, tours and educational visits to Carrickfergus Museum.
- In line with the Museum's Documentation Procedure Manual, the post holder will be responsible for documenting the collections, including the process of creating entry records and cataloguing, and maintaining and developing documentation and information files relevant to the collection and local history.
- Implement cleaning and preventive conservation of artefacts and draw the Collections Access Officer's attention to any problems requiring external conservation advice or work by a professional conservator, and facilitate access by professional conservators working on site to objects in the collection and provide supporting collection documentation on request.
- Carry out marking and labelling of the objects in the Museum's care.
- Monitor and control environmental conditions for storage and display areas and report matters of concern to the Collections Access Officer, including maintaining good housekeeping and a pest maintenance programme in Museum collection stores, both on and off site.
- Maintain incoming and outgoing loans documentation for exhibition purposes.
- Assist the Collections Access Officer in searches and documentation relating to rights management and copyright issues.
- Assist with the organisation of training sessions, meetings, projects and conferences relating to the delivery of heritage and museum projects.
- Attend Museum project meetings and functions in an administrative capacity, to record minutes and distribute to all attendees following meetings.
- Assist in the compilation, research and production of reports, financial updates on expenditure and publicity.
- Assist with the production of promotional material by liaising with the Procurement Service about the purchase and production of marketing and promotional material and be responsible for stock control.
A minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
Two years' administrative experience in a busy office environment to include the ability to deal efficiently with large volumes of work and prioritising demands.
Alternatively consideration may be given to candidates who do not possess the required educational qualifications but who can demonstrate three years' administrative experience in a busy office environment to include the ability to deal efficiently with large volumes of work and prioritising demands.